Project Administrator

PT DLS Consultancy Indonesia; Bogor; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT DLS Consultancy Indonesia is seeking a Project Administrator for construction projects to support documentation, records, and compliance across design, engineering, and site teams.

The role focuses on coordinating meetings, tracking milestones, assisting procurement, cost tracking, contract administration, and ensuring timely reporting to stakeholders.

Responsibilities

• Project Documentation & Records: Maintain and organize project files, contracts, permits, and correspondence (accurate version control of drawings, specs, and reports).
• Administrative Support: Schedule meetings, site visits, and workshops; track milestones and deliverables.
• Communication & Coordination: Central point between consultants, contractors, clients; facilitate information flow across teams.
• Cost Tracking & Payments: Support cost tracking, invoice processing, and payment certifications; monitor budgets against allocations.
• Contract Administration: Help administer contracts, change orders, and variation claims.
• Compliance & Reporting: Ensure activities comply with regulations and prepare consolidated reports for management.

Job description

Key Responsibilities – Project Administrator (Construction Project)

Project Documentation & Records

Maintain and organize project files, contracts, permits, and correspondence.

Ensure accurate version control of drawings, specifications, and reports.

Prepare meeting minutes, progress reports, and distribution to stakeholders.

Administrative Support

Assist the construction management team with scheduling meetings, site visits, and workshops.

Track project milestones, deadlines, and deliverables.

Support procurement processes by preparing tender documents and managing submissions.

Communication & Coordination

Act as a central point of contact between consultants, contractors, and clients.

Facilitate information flow across design, engineering, and site teams.

Monitor and follow up on action items from meetings and project reviews.

Support cost tracking, invoice processing, and payment certifications.

Assist in monitoring budgets and expenditures against approved allocations.

Help administer contracts, change orders, and variation claims.

Compliance & Reporting

Ensure project activities comply with regulatory requirements and company policies.

Prepare consolidated reports for management and stakeholders.

Track risk registers, safety documentation, and quality assurance records.

Operational Support

Coordinate logistics such as site access, permits, and resource allocation.

Manage project calendars and ensure alignment with construction schedules.

Support onboarding of new team members and maintain project contact lists.