Project Administration & Coordination Specialist

MANUSA; Kota Bandung; On-site; IDR 48,000,000 - 96,000,000; Full time

Job summary

MANUSA in Bandung is seeking an Administration/Project Coordinator to manage project documents and support documentation. You will prepare quotations, assist with briefs, timelines, and statements of work, and create regular progress reports.

The role requires meticulous attention to detail and strong organizational and communication skills. You will coordinate with internal teams, vendors, and clients, schedule meetings, and provide general administrative assistance to Project Managers.

Qualifications

• Minimum 1–3 years of experience in project or administrative roles.
• Proficient in Microsoft Office and Google Workspace.
• Experience in preparing quotations, reports, and managing project documentation.
• Meticulous with strong attention to detail and good organizational skills.

Responsibilities

• Manage and organize all project documents, ensuring files are updated, accurate, and easy to access.
• Prepare quotations based on project needs and internal requests, ensuring all details meet company standards.
• Support the creation of project documents such as briefs, timelines, and statements of work.
• Create regular project progress reports (daily/weekly/monthly) and monitor deliverables and timelines.
• Assist with basic project financial administration, including cost recap and payment submissions.
• Coordinate communication between internal teams, vendors, and clients for administrative needs.
• Schedule project meetings and prepare meeting notes.
• Provide general administrative support to Project Managers and other project leads.

Skills

MS Office

Google Workspace

Quotation preparation

Project documentation

Communication

Deadline management

Multitasking

Team coordination

Attention to detail

Administrative support

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office

Google Workspace

Job description

MANUSA in Bandung is seeking an Administration/Project Coordinator to manage project documents and support documentation. You will prepare quotations, assist with briefs, timelines, and statements of work, and create regular progress reports.

The role requires meticulous attention to detail and strong organizational and communication skills. You will coordinate with internal teams, vendors, and clients, schedule meetings, and provide general administrative assistance to Project Managers.