Project Administration & Coordination Specialist

OttoDigital Group; Jawa Barat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

OttoDigital Group in Indonesia is seeking an experienced administrator to manage project documents and provide reliable office support. You will handle filing, prepare correspondence, meeting minutes, and ensure accuracy across records.

You will coordinate schedules, liaise with internal teams and external partners, track approvals and deadlines, and assist with purchase orders and invoices, keeping everything organized for complex utility projects.

Qualifications

• Diploma (D3) or bachelor’s degree (S1) in Business Administration, Management, Office Administration, or a related field.
• Minimum 2 years of administrative experience in corporate, project, engineering, construction, or infrastructure environments.
• Proficient in general administrative processes, data entry, filing, and correspondence.

Responsibilities

• Manage and maintain project-related documents, records, and administrative files to ensure accuracy and proper filing.
• Prepare project correspondence, reports, meeting minutes (MoM), and other required administrative documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with internal teams and external stakeholders.
• Monitor project documentation, approvals, submissions, and administrative deadlines.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Provide general administrative support to ensure smooth and efficient execution of Utility project activities.

Skills

Administrative skills

Documentation & coordination

Microsoft Office proficiency

Attention to detail

Communication skills

Education

Diploma (D3) or Bachelor’s degree (S1) in Business Administration, Management, Office Administration, or a related field

Tools

Microsoft Office

Document management systems

Job description

OttoDigital Group in Indonesia is seeking an experienced administrator to manage project documents and provide reliable office support. You will handle filing, prepare correspondence, meeting minutes, and ensure accuracy across records.

You will coordinate schedules, liaise with internal teams and external partners, track approvals and deadlines, and assist with purchase orders and invoices, keeping everything organized for complex utility projects.