Project Administration & Documentation Specialist

PT. LUNA BOGA NARAYAN (Kopi Janji Jiwa); Jakarta Barat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT. LUNA BOGA NARAYAN (Kopi Janji Jiwa) is seeking an organized Administrative Assistant to support project documentation and office operations in Jakarta Barat.

You will prepare and manage SPK, PR, and PO documents, monitor approvals, and coordinate with internal teams via email. Responsibilities include tracking CAPEX/OPEX budgets, handling vendor invoices, archiving files, and ensuring accurate, timely administration across on-site activities.

Qualifications

• Diploma (D3) or Bachelor's degree in Administration or related field.
• Proficient in Microsoft Excel.
• Familiar with accounting software.
• Responsible, detail-oriented, well-organized, and able to manage administrative tasks accurately.
• Good communication and coordination skills.
• Able to manage documents, track approvals, and handle multiple tasks effectively.

Responsibilities

• Prepare and manage project documents, including SPK, PR, and PO, and monitor the approval process.
• Monitor and maintain records of CAPEX and OPEX budget utilization.
• Support project documentation requirements for back-office operations and on-site activities.
• Prepare project-related letters and other required documentation.
• Manage and process vendor invoices and payment documents.
• Maintain, organize, and archive project files and documentation for completed projects.
• Coordinate with internal teams and cross-functional departments through email and other communication channels.

Skills

Detail-oriented

Organization

Communication

Multi-tasking

Education

Diploma or Bachelor's degree in Administration or related field

Tools

Microsoft Excel

Accounting software

Job description

PT. LUNA BOGA NARAYAN (Kopi Janji Jiwa) is seeking an organized Administrative Assistant to support project documentation and office operations in Jakarta Barat.

You will prepare and manage SPK, PR, and PO documents, monitor approvals, and coordinate with internal teams via email. Responsibilities include tracking CAPEX/OPEX budgets, handling vendor invoices, archiving files, and ensuring accurate, timely administration across on-site activities.