International Administrative Support Specialist

Nusalink Services Global; Tangerang; Hybrid; IDR 66,960,000 - 100,440,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Hybrid work model

Professional development opportunities

Job summary

WhatJobs Direct in Tangerang, Banten invites an Operations Administrative Assistant to join our hybrid team. The role blends in-office days with remote work, supporting the operations department to keep processes running smoothly.

You will schedule, entry data, generate reports, coordinate logistics, and assist with budgets and communications. The ideal candidate is highly organized, proficient in MS Office, and a clear communicator who thrives in a dynamic environment.

Qualifications

• Previous experience in an administrative or operations support role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Familiarity with operational processes or supply chain management is a plus.
• Proactive problem-solving skills and a team-oriented attitude.
• High school diploma or equivalent; associate's degree in a relevant field is preferred.
• Must be able to commute to the Tangerang, Banten office for scheduled in-office days.

Responsibilities

• Provide comprehensive administrative support to the operations team, including scheduling, data entry, and report generation.
• Manage and maintain operational records, ensuring accuracy and accessibility.
• Coordinate logistics for operational activities, such as shipments, deliveries, and inventory tracking.
• Assist in preparing operational reports, presentations, and correspondence.
• Handle incoming and outgoing communications relevant to the operations department.
• Maintain organized filing systems for operational documents and data.
• Liaise with internal departments and external vendors to facilitate smooth operational flow.
• Assist with the tracking of project timelines and key performance indicators.
• Support the team in managing operational budgets and processing related expenses.
• Contribute to process improvement initiatives within the operations department.

Skills

Organizational skills

Microsoft Office

Communication skills

Multitasking

Problem-solving

Team collaboration

Education

High school diploma or equivalent

Associate's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

About the Role

Our client, WhatJobs Direct, is seeking a proactive and detail-oriented Operations Administrative Assistant to join their team in **Tangerang, Banten**. This hybrid role combines the structure of office-based work with the flexibility of remote days, offering an excellent work-life balance. You will provide essential administrative support to the operations department, ensuring the efficiency and smooth running of various processes. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the proactive approach to problem-solving. This is a key role supporting critical business functions and offers a great opportunity for growth within a dynamic company.

Key Responsibilities

• Provide comprehensive administrative support to the operations team, including scheduling, data entry, and report generation.
• Manage and maintain operational records, ensuring accuracy and accessibility.
• Coordinate logistics for operational activities, such as shipments, deliveries, and inventory tracking.
• Assist in preparing operational reports, presentations, and correspondence.
• Handle incoming and outgoing communications relevant to the operations department.
• Maintain organized filing systems for operational documents and data.
• Liaise with internal departments and external vendors to facilitate smooth operational flow.
• Assist with the tracking of project timelines and key performance indicators.
• Support the team in managing operational budgets and processing related expenses.
• Contribute to process improvement initiatives within the operations department.

Requirements

• Previous experience in an administrative or operations support role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Familiarity with operational processes or supply chain management is a plus.
• Proactive problem-solving skills and a team-oriented attitude.
• High school diploma or equivalent; associate's degree in a relevant field is preferred.
• Must be able to commute to the **Tangerang, Banten** office for scheduled in-office days.

Benefits

• Competitive salary based on experience and qualifications.
• Health, dental, and vision insurance.
• Opportunities for professional development and skill enhancement.
• Hybrid work model offering flexibility and balance.
• A collaborative and supportive