Executive Support Specialist — Hybrid (Jakarta)

Pt Jac Consulting Indonesia; Jawa Barat; Hybrid; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Competitive salary package

Health insurance

Professional development

Hybrid work arrangement

Annual leave

Modern office facilities

Job summary

Pt Jac Consulting Indonesia is seeking an Administrative Assistant to provide high-level executive support in a hybrid work environment centered in Jakarta. You will manage complex calendars, coordinate meetings, arrange travel, and prepare correspondence and presentations for senior leaders.

The ideal candidate is highly organized, bilingual in English and Bahasa Indonesia, detail-oriented, and capable of handling confidential information.

Qualifications

• Experience as Administrative/Executive Assistant supporting senior management.
• Fluent in English and Bahasa Indonesia, written and spoken.
• Proficient with Microsoft Office and office software.
• Strong organizational and time-management skills.
• High level of discretion and confidentiality.

Responsibilities

• Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Coordinate and manage domestic and international travel logistics, including flights, accommodation, and visas.
• Organize and oversee internal and external meetings, ensuring all necessary arrangements are made, including room bookings, catering, and technology setup.
• Handle incoming communications, screen calls, and redirect inquiries to the appropriate personnel.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Process expense reports and invoices accurately and in a timely manner.
• Conduct research and prepare reports or presentations on various topics as requested by executives.
• Provide general administrative support, such as managing office supplies and equipment.
• Act as a liaison between executives and internal/external stakeholders.

Skills

Calendar management

Travel coordination

Executive support

Bilingual English/Indonesian

Communication

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Pt Jac Consulting Indonesia is seeking an Administrative Assistant to provide high-level executive support in a hybrid work environment centered in Jakarta. You will manage complex calendars, coordinate meetings, arrange travel, and prepare correspondence and presentations for senior leaders.

The ideal candidate is highly organized, bilingual in English and Bahasa Indonesia, detail-oriented, and capable of handling confidential information.