Procurement Support Officer

Sekolah.mu; Jakarta Pusat; On-site; IDR 100,440,000 - 145,080,000; Full time

Job summary

Sekolah.mu in Jakarta is seeking an organized procurement and facilities administrator to support purchasing, asset management, and facility operations. You will coordinate with vendors, track invoices, and maintain records to ensure compliance and smooth office function.

The role requires a Bachelor’s degree and 1–2 years of experience in procurement or facilities, with strong attention to detail and cross-functional collaboration abilities.

Qualifications

• Bachelor’s degree in management, business, industrial engineering, accounting, finance, or a related field.
• 1–2 years of experience in Procurement, Facility Management, Asset Management, General Affairs, or a related role.
• Basic knowledge of procurement administration, vendor coordination, asset management, facility operations, and invoice tracking.
• Familiarity with facility maintenance and building systems (HVAC, plumbing, electrical) preferred.
• Strong administrative, coordination, documentation, and follow-up skills with good attention to detail.

Responsibilities

• Process purchasing needs and monitor procurement progress and deliveries.
• Coordinate with vendors and internal users; ensure SLAs and requirements.
• Maintain asset registrations, inventory, movement, and handover docs.
• Support facility operations and monitor utilities and workplace needs.
• Track invoices and payments; liaise with Finance for timely payment.
• Provide reports and data to support audits and supervisor review.

Skills

Procurement administration

Vendor coordination

Asset management

Invoice tracking

Facilities operations

Data reporting

Attention to detail

Cross-functional collaboration

Education

Bachelor’s degree in related field

Job description

Support procurement, vendor, asset, invoice, and facility-related administration by processing purchasing needs, coordinating with vendors and internal users, maintaining asset and procurement records, tracking invoices and payments, and ensuring operational documents are complete, accurate, and updated.

Key Responsibilities:

• Manage procurement administration by processing purchasing requests, collecting quotations and vendor documents, preparing required documentation, and monitoring procurement progress and deliveries.
• Coordinate with vendors and service providers to ensure deliverables, schedules, quotations, invoices, and services are aligned with agreed requirements and SLAs.
• Manage asset administration including asset registration, inventory updates, asset movement and handover documentation, periodic checking, and identification of maintenance needs.
• Support facility and office operations by coordinating maintenance activities, monitoring utilities and workplace needs, and ensuring relevant facility checklists and records are properly maintained.
• Monitor invoices and payment status through the Invoice Tracker, including following up on outstanding invoices and coordinating with Finance or Accounting teams to ensure timely payment.
• Maintain accurate procurement, vendor, asset, invoice, and facility records and provide administrative data and reports to support audits, monitoring, and supervisor review.
• Bachelor’s degree in Management, Business Administration, Industrial Engineering, Accounting, Finance, or a related field.
• 1–2 years of experience in Procurement, Facility Management, Asset Management, General Affairs, or a related role.
• Basic knowledge of procurement administration, vendor coordination, asset management, facility operations, and invoice tracking.
• Familiarity with facility maintenance and building systems such as HVAC, plumbing, and electrical systems is preferred.
• Familiarity with workplace safety, emergency response, and facility-related compliance is preferred.
• Strong administrative, coordination, documentation, and follow-up skills with good attention to detail.
• Able to work collaboratively with internal stakeholders, vendors, service providers, and cross-functional teams.

Only shortlisted candidates will be contacted.