Operation Procurement

PT. Astra Graphia Information Technology (AGIT); Jakarta Pusat; On-site; IDR 150,000,000 - 210,000,000; Full time

Job summary

PT. Astra Graphia Information Technology (AGIT) is seeking an Operations Procurement Specialist to execute end-to-end procure-to-pay processes and coordinate requests across projects, budgets, assets, and PR teams.

You will create purchase orders and LOIs, coordinate with IT Legal to ensure timely agreements, and verify invoices and supporting documents for AP registration and payment. Strong cross-functional collaboration is essential.

Qualifications

• Minimum bachelor's degree in Business Administration, Industrial Engineering, Economics, or Information Systems/Technology.
• 1 year of relevant experience in business transactions/administration, preferably in Procurement (IT procurement).
• Experience collaborating across functions and coordinating with teams.

Responsibilities

• Act as operations procurement/buyer to execute end-to-end procure-to-pay processes.
• Follow-up operational user requests and maintenance renewal.
• Create PO/ LOI with coordination to related functions (Project, Budget, Asset, and PR team).
• Coordinate with IT Legal to ensure timely agreement completion.
• Ensure and follow-up invoices and supporting documents for AP registration and payment.
• Close coordination with users for requirement clarification and confirmation.
• Sourcing, Coordination, and Negotiation.
• Maintain Operational Inventory/ Stock information.
• Prepare and maintain all procurement-related documents and administrations according to SOP.
• Perform regular vendor evaluation and vendor audit.

Skills

Procurement & Purchasing

Vendor Evaluation

Negotiation

Stakeholder Coordination

Data Management & Excel

Attention to Detail

Process Compliance

Education

Bachelor's degree in Business Administration

Bachelor's degree in Industrial Engineering

Bachelor's degree in Economics

Bachelor's degree in Information System/ Technology

Job description

• Act as operations procurement/ buyer to execute and coordinate end-to-end operational procure-to-pay processes.
• Follow-up operational user requests and maintenance renewal.
• Crate PO/ LOI with coordination to related functions (Project, Budget, Asset, and PR team).
• Coordination with IT Legal to make sure agreement completion within timeframe.
• Ensure and followup invoice & supporting documents are complete and correct as mandatory requirements for AP registration and payment process (Agreement/ COA/ BAST).
• Close coordination with users for requirement clarification and confirmation.
• Sourcing, Coordination, and Negotiation
• Create Asset Registration and Purchase Request, according to SOP.
• Prepare and maintain all procurement-related documents and administrations according to SOP, includingacquire management approval (based on credibility, historical data, industry trend, competition, businesscase, compliance).
• Prepare periodic analysis for maintenance renewal and operational purchase, provide improvementrecommendation.
• Collaboration and coordination with related functions, including SOP, Finance, Accounting, Legal, and AssetManagement.

• Act as operations procurement/ buyer to execute and coordinate end-to-end operational procure-to-pay processes.
• Follow-up operational user requests and maintenance renewal.
• Crate PO/ LOI with coordination to related functions (Project, Budget, Asset, and PR team).
• Coordination with IT Legal to make sure agreement completion within timeframe.
• Ensure and followup invoice & supporting documents are complete and correct as mandatory requirements for AP registration and payment process (Agreement/ COA/ BAST).
• Close coordination with users for requirement clarification and confirmation.
• Sourcing, Coordination, and Negotiation
• Maintain Operational Inventory/ Stock information.
• Create Asset Registration and Purchase Request, according to SOP.
• Prepare and maintain all procurement-related documents and administrations according to SOP, includingacquire management approval (based on credibility, historical data, industry trend, competition, businesscase, compliance).
• Prepare periodic analysis for maintenance renewal and operational purchase, provide improvementrecommendation.
• Collaboration and coordination with related functions, including SOP, Finance, Accounting, Legal, and AssetManagement.
• Perform regular vendor evaluation and vendor audit.

Education

Minimum Qualifications: Bachelor degree in Business Administration, Industrial Engineering, Economics, Information System/ Technology..

Experience

• 1 years of relevant experiences in business transaction/ administration, preferable in Procurement area (especially IT Procurement).
• Organization experience, especially with cross-function collaboration and coordination.

Technical Skill

• Knowledgeable of general business transactions for goods and services.
• Knowledgeable of procurement processes (need recognition, sourcing, price and terms analysis, negotiation, evaluation and recommendation, order and agreement, delivery and expediting, receipt and inspection, invoice approval and payment, record keeping and reporting).
• Strong in data management and spreadsheet processing.