Procurement Staff (Fresh Graduate)

Kopikenangan; Daerah Khusus Ibukota Jakarta; On-site; IDR 90,415,913 - 180,831,826; Full time

Job summary

Kopikenangan in Jakarta is seeking a Procurement Staff member responsible for ensuring the efficiency of the company's purchasing cycle and procurement administration. You will manage Purchase Orders and vendor shipments while ensuring documentation aligns with compliance standards.

The ideal candidate has a Bachelor’s Degree in Business Administration or Supply Chain Management, along with strong analytical and communication skills. This role requires high attention to detail and the ability to handle logistics in a fast-paced environment.

Qualifications

• Fresh graduates or candidates with 1-2 years of experience in purchasing are welcome.
• Good command of Microsoft Office and general administration is needed.
• Fair knowledge of Export/Import regulations is a plus.

Responsibilities

• Gather and validate Purchase Request information from internal users.
• Track and coordinate vendor shipment schedules.
• Maintain accurate administrative records and create Inspection Reports.
• Liaise with internal teams to provide updates on purchasing and payment status.

Skills

Procurement systems understanding

Supplier database management

Microsoft Office proficiency

Analytical thinking

Professional English communication

Education

Bachelor's Degree in Business Administration or Supply Chain Management

Job description

The Procurement Staff is responsible for ensuring the efficiency of the company's purchasing cycle and procurement administration. This role focuses on the end-to-end management of Purchase Orders (PO), vendor shipment coordination, and meticulous legal/clerical documentation including support for Export, Import, and ISO compliance to ensure all operations align with company procedures.

Ideal Candidate Profile:

• Bachelor's Degree in Business Administration, Supply Chain Management, or any related fields (Fresh Graduates are very welcome to apply, or candidates with 1-2 years of experience in purchasing).
• Good understanding of procurement systems, supplier database management, and basic product/material knowledge.
• Good command of Microsoft Office and general administration. Fair knowledge of Export/Import regulations and professional English communication is a strong plus.
• Strong analytical thinking to verify pricing accuracy, validate document details, and monitor shipment timelines for any discrepancies.
• High attention to detail and integrity, with a strong sense of urgency to handle field logistics and meet procurement deadlines in a fast-paced environment.

Job Role:

• Data Collection & PO Management: Gather and validate Purchase Request (PR) information from internal users. Issue Purchase Orders (PO) based on validated requests, track the approval workflow, and ensure approved POs are promptly dispatched to vendors.
• Shipment & Logistics Coordination: Track and coordinate vendor shipment schedules. Provide on-site technical support to resolve field issues and arrange trucking operations for loading and unloading activities. Maintain clear communication regarding import progress.
• Administration & Documentation: Maintain accurate administrative records, including vendor master data, SKU management, and SKU tracking. Create Inspection Reports and manage a systematic filing system for all procurement and purchasing documents.
• Stakeholder Relations: Liaise with internal teams to provide updates on purchasing and payment status. Maintain professional communication with vendors and relevant third parties (government/ministries) to ensure smooth procurement projects.