General Admin – Accounting & Purchasing

ANV Hospitality Group (Denpasar); Provinsi Bali; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

ANV Hospitality Group (Denpasar) seeks an Admin Accounting & Purchasing professional to support daily administrative, accounting, and purchasing tasks. The role ensures accurate financial records, efficient procurement, and well-documented operations.

You will coordinate with vendors, internal departments, and the Finance team to maintain compliant processes and timely deliveries. Strong Excel, attention to detail, and teamwork are essential for success.

Qualifications

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of experience in accounting, administration, purchasing, or a related position is preferred.
• Proficient in Microsoft Office, particularly Excel.
• Good attention to detail and strong organizational skills.
• Good communication and negotiation skills when dealing with vendors and internal teams.

Responsibilities

• Manage, organize, and maintain company documents, including invoices, purchase orders, contracts, reports, and other administrative records.
• Handle incoming and outgoing correspondence and provide general administrative support.
• Coordinate with internal departments regarding administrative and operational requirements.
• Source and communicate with vendors to obtain quotations, product information, pricing, and availability.
• Prepare and maintain Purchase Orders (PO), purchase requests, quotations, and other purchasing documents.

Skills

Attention to detail

Organizational skills

Communication skills

Negotiation

Microsoft Excel

Education

Diploma/Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Excel

Job description

The Admin Accounting & Purchasing is responsible for supporting daily administrative, accounting, and purchasing activities to ensure accurate financial records, efficient procurement processes, and well-organized documentation. This role will coordinate with internal departments, vendors, and the Finance team to ensure day-to-day operations run smoothly and in accordance with company procedures.

Key Responsibilities

1. General Administration

Manage, organize, and maintain company documents, including invoices, purchase orders, contracts, reports, and other administrative records.

Handle incoming and outgoing correspondence and provide general administrative support.

Ensure proper filing and organization of operational and financial documents.

Coordinate with internal departments regarding administrative and operational requirements.

Assist with other administrative tasks and ad-hoc assignments as required.

2. Accounting & Finance Support

Record and maintain daily financial transactions, including cash receipts and payments.

Assist with invoice preparation, verification, and payment monitoring.

Perform basic reconciliation of cash, bank transactions, and daily financial records.

Assist in preparing routine financial reports and supporting documents.

Manage petty cash and monitor daily operational expenses.

Maintain accurate and complete accounting documentation.

Coordinate with the Finance team regarding vendor payments and payroll-related administrative support.

3. Purchasing & Procurement

Handle day-to-day purchasing activities based on company requirements and approved requests.

Source and communicate with vendors/suppliers to obtain quotations, product information, pricing, and availability.

Compare quotations and assist in selecting suppliers based on price, quality, availability, and company requirements.

Prepare and maintain Purchase Orders (PO), purchase requests, quotations, and other purchasing documents.

Follow up with suppliers regarding order status, delivery schedules, and outstanding items.

Check purchasing invoices and supporting documents before submitting them for payment.

Maintain an organized database of suppliers, quotations, purchase orders, and purchasing records.

Coordinate with internal departments and suppliers to ensure goods and services are delivered as required.

4. Documentation & Compliance

Ensure accounting, purchasing, and administrative documents are properly maintained and readily available for review or audit purposes.

Ensure purchasing and financial transactions follow company policies and approval procedures.

Assist with basic tax administration and documentation when required.

Support the Finance and management teams in preparing documents for reporting, audits, and other administrative requirements.

Qualifications

Minimum Diploma/Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

1-2 years of experience in accounting, administration, purchasing, or a related position is preferred.

Basic understanding of accounting, purchasing, and administrative processes.

Proficient in Microsoft Office, particularly Microsoft Excel.

Good attention to detail and strong organizational skills.

Good communication and negotiation skills when dealing with vendors and internal teams.

Able to maintain accurate records and handle confidential information responsibly.

Able to work independently and as part of a team.

Proactive, responsible, detail-oriented, and willing to learn.

Able to manage multiple tasks and meet deadlines.