Personal & Executive Assistant

H-ostel Bali; Kuta; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

H-ostel Bali is seeking an experienced Personal Assistant to support an executive in Bali, Indonesia. The role focuses on calendar management, email and phone communications, and preparing reports and documents for decision-making.

The ideal candidate will coordinate travel, organize meetings, conduct research, and ensure confidentiality while handling shifting priorities and deadlines.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
• Strong communication and interpersonal skills.
• Excellent organizational skills and the ability to multitask effectively.
• Proficient in Microsoft Office and common office tools.
• Able to work under pressure and manage shifting priorities.
• Highly trustworthy with strong integrity and discretion.
• Detail-oriented, proactive, and able to anticipate needs.
• Flexible and adaptable in handling both business and personal support tasks.
• Available for immediate joining.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily priorities efficiently.
• Handle communication on behalf of the executive, including emails, calls, and messages.
• Prepare reports, presentations, documents, and other materials required by the executive.
• Arrange business and personal travel needs, including bookings, itineraries, and logistical support.
• Assist in organizing meetings, events, and important engagements.
• Conduct research and gather information relevant to the executive’s needs and decisions.
• Serve as a key contact person between the executive and colleagues, clients, or external partners.
• Maintain confidentiality in handling sensitive documents, conversations, and business matters.
• Track pending matters, follow up on action items, and ensure deadlines are met.
• Support daily administrative and personal coordination tasks for the executive.
• Keep records and files well-organized for efficient reference.
• Carry out other support duties as needed to assist the executive effectively.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Discretion

Detail-oriented

Adaptability

Education

Bachelor’s degree in any field

Tools

Microsoft Office

Job description

Manage the executive’s calendar, appointments, meetings, and daily priorities efficiently.

Handle communication on behalf of the executive, including emails, calls, and messages.

Prepare reports, presentations, documents, and other materials required by the executive.

Arrange business and personal travel needs, including bookings, itineraries, and logistical support.

Assist in organizing meetings, events, and important engagements.

Conduct research and gather information relevant to the executive’s needs and decisions.

Serve as a key contact person between the executive and colleagues, clients, or external partners.

Maintain confidentiality in handling sensitive documents, conversations, and business matters.

Track pending matters, follow up on action items, and ensure deadlines are met.

Support daily administrative and personal coordination tasks for the executive.

Keep records and files well-organized for efficient reference.

Carry out other support duties as needed to assist the executive effectively.

Job Requirements

Bachelor’s degree in any field or equivalent experience.

Proven experience as a Personal Assistant, Executive Assistant, or similar support role.

Strong communication and interpersonal skills.

Excellent organizational skills and the ability to multitask effectively.

Proficient in Microsoft Office and common office tools.

Able to work under pressure and manage shifting priorities.

Highly trustworthy with strong integrity and discretion.

Detail-oriented, proactive, and able to anticipate needs.

Flexible and adaptable in handling both business and personal support tasks.

Available for immediate joining.