Personal/Executive Assistant

BukuWarung; Jakarta Pusat; On-site; IDR 78,120,000 - 167,400,000; Full time

Job summary

BukuWarung is seeking a highly organized Executive Assistant/Administrator to provide comprehensive support across professional and personal domains. The role focuses on managing complex schedules, coordinating household operations, and handling personal administration tasks with discretion.

Candidates will excel at time management, communication, and multitasking, supporting the employer in both work and home life, while maintaining professionalism and confidentiality.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent organizational and time-management abilities.
• Strong written and verbal English communication.
• Experience with calendar management tools and productivity software.
• Ability to handle confidential information discreetly.
• Experience in household management and personal errands coordination.
• Flexibility to adapt to changing priorities and schedules.
• Demonstrated proactive, detail-oriented approach.

Responsibilities

• Manage and maintain a detailed calendar, including scheduling meetings, appointments, and events.
• Coordinate reservations for meeting venues, restaurants, and travel arrangements as needed.
• Act as the primary point of contact for meeting coordination, ensuring all parties are informed and prepared.
• Handle office administrative tasks like: bill payment, cafeteria inventory, personnel management etc
• If Needed Will Be Good To Do Below: handle email correspondence, prioritize messages, and respond on behalf of the employer when required.
• Prepare agendas, take meeting notes, and follow up on action items.
• Assist with light professional tasks, such as document preparation, research, and data organization.
• Oversee and manage all aspects of household operations, ensuring smooth day-to-day functioning.
• Coordinate grocery shopping, meal planning, and inventory management.
• Supervise and schedule household staff, including maids, cleaners, and maintenance personnel.
• Manage household budgets, track expenses, and handle vendor payments (e.g., utilities, subscriptions).
• Organize and maintain household supplies, ensuring everything is stocked and in order.
• Address any household emergencies or issues promptly and efficiently.
• Assist in managing personal schedules, including workout routines, leisure activities, and social commitments.
• Research and coordinate personal development activities, such as finding language tutors, fitness trainers, or hobby instructors.
• Plan and organize personal events, trips, and vacations, including bookings and itineraries.
• Help manage personal errands, such as dry cleaning, gift shopping, and other ad-hoc tasks.
• Provide reminders and support for health-related appointments, medication schedules, and wellness goals.
• Act as a trusted partner in maintaining work-life balance and achieving personal goals.

Skills

Executive assistant experience

Organizational skills

Time-management

Communication skills

Calendar management tools

Discretion

Problem-solving

Household management

Personal errands coordination

English proficiency

Proactive attitude

Tools

Google Calendar

Outlook

Productivity software

Job description

Job Summary We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/ Administrator to provide comprehensive support in both professional and personal domains. The ideal candidate will excel at managing complex schedules, coordinating household operations, and assisting with personal administration tasks. This role requires exceptional time management, communication skills, and the ability to handle multiple priorities with discretion and professionalism.

Job Summary We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/ Administrator to provide comprehensive support in both professional and personal domains. The ideal candidate will excel at managing complex schedules, coordinating household operations, and assisting with personal administration tasks. This role requires exceptional time management, communication skills, and the ability to handle multiple priorities with discretion and professionalism.

Key Responsibilities

Professional Scheduling and Administrative Support

• Manage and maintain a detailed calendar, including scheduling meetings, appointments, and events.
• Coordinate and book reservations for meeting venues, restaurants, and travel arrangements as needed.
• Act as the primary point of contact for meeting coordination, ensuring all parties are informed and prepared.
• Manage office administrative tasks like: bill payment, cafeteria inventory, personnel management etc

If Needed Will Be Good To Do Below

• handle email correspondence, prioritize messages, and respond on behalf of the employer when required.
• Prepare agendas, take meeting notes, and follow up on action items.
• Assist with light professional tasks, such as document preparation, research, and data organization.

Household Management

• Oversee and manage all aspects of household operations, ensuring smooth day-to-day functioning.
• Coordinate grocery shopping, meal planning, and inventory management.
• Supervise and schedule household staff, including maids, cleaners, and maintenance personnel.
• Manage household budgets, track expenses, and handle vendor payments (e.g., utilities, subscriptions).
• Organize and maintain household supplies, ensuring everything is stocked and in order.
• Address any household emergencies or issues promptly and efficiently.

Personal Life Administration

• Assist in managing personal schedules, including workout routines, leisure activities, and social commitments.
• Research and coordinate personal development activities, such as finding language tutors, fitness trainers, or hobby instructors.
• Plan and organize personal events, trips, and vacations, including bookings and itineraries.
• Help manage personal errands, such as dry cleaning, gift shopping, and other ad-hoc tasks.
• Provide reminders and support for health-related appointments, medication schedules, and wellness goals.
• Act as a trusted partner in maintaining work-life balance and achieving personal goals.

Qualifications And Skills

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in using calendar management tools (e.g., Google Calendar, Outlook) and productivity software.
• Ability to handle confidential information with discretion and professionalism.
• Resourcefulness and problem-solving skills to address challenges independently.
• Familiarity with household management and personal errand coordination.
• Flexibility to adapt to changing priorities and schedules.
• Good English speaking skills

Personal Attributes

• Proactive and self-motivated with a \"can-do\" attitude.
• Highly detail-oriented and meticulous in task execution.
• Trustworthy, reliable, and able to maintain confidentiality.
• Friendly, approachable, and able to build strong working relationships.
• Patient and understanding, with a focus on supporting the employer’s well-being.