Admin Assistant

Cre8work!; Pamona; On-site; IDR 539,374,325 - 898,957,209; Full time

Job summary

Cre8work! is seeking an Executive Assistant based in Pamona, Sulawesi Tengah, Indonesia. This role involves managing calendars, making travel arrangements, and providing administrative support to our directors. The ideal candidate should possess outstanding organizational and time management skills, along with excellent MS Office knowledge.

Responsibilities include acting as the main point of contact between executives and clients, organizing meetings, and maintaining office systems. Relevant experience as an Executive Assistant is required.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills are crucial.
• Familiarity with office applications and gadgets is necessary.

Responsibilities

• Act as the point of contact among executives and clients.
• Manage executives’ calendars and set up meetings.
• Handle travel and accommodation arrangements.
• Maintain office supply inventory.
• Organize and maintain the office filing system.

Skills

MS Office proficiency

Organizational skills

Time management skills

Verbal communication skills

Written communication skills

Office gadgets familiarity

Education

Matric certification

PA diploma or certification

Job description

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Directors.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well‑organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e‑calendars and copy machines)
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Matric certification
• Clear criminal record
• Minimum of 3 contactable references

PA diploma or certification is advantageous