Executive Assistant

Dealls – Jobs, CV & Mentoring; Jakarta Pusat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Dealls – Jobs, CV & Mentoring is seeking an Executive Operations Associate to support day-to-day execution and personal operations. You will manage calendars, coordinate logistics, and handle light administrative tasks to maintain focus and efficiency across daily priorities.

This role requires a highly responsive, detail-oriented candidate who can handle fast-moving tasks while ensuring tasks are completed on schedule.

Qualifications

• 2+ years of experience in administrative, operations, or assistant roles (fresh graduates welcome).
• Highly responsive and reliable in handling tasks and communication.
• Strong attention to detail and organization.
• Able to manage multiple small tasks simultaneously.
• Clear communication skills and ability to follow instructions accurately.

Responsibilities

• Manage scheduling, calendar coordination, and reminders.
• Arrange travel logistics (flights, accommodation, transport).
• Handle bookings such as meals, classes, and other personal logistics.
• Respond quickly to messages and coordinate follow-ups when needed.
• Support light administrative tasks (documents, simple coordination, basic tracking).
• Ensure daily activities and commitments run smoothly and on time.

Skills

Administrative support

Scheduling

Communication

Detail-oriented

Time management

Job description

About the Role

You’ll support day-to-day execution and personal operations to ensure everything runs smoothly and on schedule. As Executive Operations Associate, you’ll manage calendars, coordinate logistics, and handle light administrative tasks, helping maintain focus and efficiency across daily priorities.

Responsibilities

About the Role

You’ll support day-to-day execution and personal operations to ensure everything runs smoothly and on schedule. As Executive Operations Associate, you’ll manage calendars, coordinate logistics, and handle light administrative tasks, helping maintain focus and efficiency across daily priorities.

This role is suited for someone who is highly responsive, detail-oriented, and dependable in handling fast-moving tasks.

What You’ll Do

• Manage scheduling, calendar coordination, and reminders.
• Arrange travel logistics (flights, accommodation, transport).
• Handle bookings such as meals, classes (e.g., pilates), and other personal logistics.
• Respond quickly to messages and coordinate follow-ups when needed.
• Support light administrative tasks (documents, simple coordination, basic tracking).
• Ensure daily activities and commitments run smoothly and on time.

Requirements

What We’re Looking For

• At least 2 years of experience in administrative, operations, or assistant roles (fresh graduates welcome).
• Highly responsive and reliable in handling tasks and communication.
• Strong attention to detail and organization.
• Comfortable managing multiple small tasks simultaneously.
• Clear communication skills and ability to follow instructions accurately.

Profile Fit

• Consistent and dependable in execution.
• Calm, organized, and proactive.
• Able to handle routine and ad-hoc tasks efficiently.
• Comfortable working in a fast-paced environment.

Why Join

You’ll gain exposure to how a fast-moving team operates on a daily basis. This role offers a strong foundation in operations, coordination, and execution with opportunities to grow into broader operational responsibilities over time.