Executive Secretary

Panca Budi Tbk; Tangerang; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Panca Budi Tbk in Tangerang, Indonesia invites applications for an Executive Secretary to support senior management. The role focuses on calendar management, correspondence handling, and coordinating meetings and travel. The candidate should have extensive experience as a secretary or PA and be proficient in MS Office.

The position demands excellent organization, strict confidentiality, and proactive collaboration with other administrative staff to ensure smooth operations across departments.

Qualifications

• Bachelor degree is required.
• Minimum 15 years experience as Secretary or Personal Assistant.
• Experience with reports, minutes of meetings, and scheduling.
• Proven experience supporting senior management in an executive role.
• Proficient in MS Office and other relevant software.
• Excellent organizational and time-management skills.
• Attention to detail and ability to maintain confidentiality.

Responsibilities

• Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Manage and prioritize incoming calls, emails, and correspondence on behalf of executives; facilitate communication with stakeholders.
• Prepare and distribute correspondence, memos, letters, reports and other documents as required by executives.
• Organize meetings, conferences and events; prepare agendas, take minutes, and follow up on actions.
• Arrange travel itineraries, accommodations, and logistics for executives.
• Assist in coordination of special projects; monitor timelines and deliverables.
• Collaborate with other executive assistants and administrative staff to ensure seamless coordination across departments.

Skills

MS Office

Organizational skills

Time management

Attention to detail

Discretion

Minutes/Reports handling

Education

Bachelor degree

Tools

MS Office

Job description

Required qualifications & Responsibilities for Executive Secretary:

• Bachelor degree (S1) from Any Major
• Minimum 15 year experience as Secretary Or Personal assistant
• Have experience with report, Minutes Of meeting, Schedule
• Proven experience as an executive secretary or similar administrative role supporting senior management.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Discretion and confidentiality when handling sensitive information.

Key Responsibilities :

• Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements
• Manage and prioritize incoming calls, emails, and correspondence on behalf of executives. Facilitate effective communication between executives and other stakeholders
• Prepare and distribute correspondence, memos, letters, reports, and other documents as required by executives
• Organize and coordinate meetings, conferences, and special events. Prepare agendas, take minutes, and ensure follow-up actions are executed
• Arrange travel itineraries, accommodations, and logistics for executives and ensure travel preferences are met
• Assist in the coordination and completion of special projects as assigned by executives. Monitor project timelines and deliverables
• Collaborate with other executive assistants and administrative staff to ensure seamless coordination and support across departments

Please prepare your CV and ensure all information provided is accurate, valid, and complete.

We will contact selected candidates via phone/email/WA