Ajudan Direktur

Pengiklan Anonim; Jakarta Selatan; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

You will coordinate with internal teams and external partners, prepare materials, and oversee travel logistics. Flexibility to work outside regular hours and travel as required is essential.

Qualifications

• Requires ability to manage director's calendar and sensitive information.
• Strong communication and interpersonal skills with internal and external stakeholders.
• Proficiency in Microsoft Office and modern scheduling tools.
• Experience supporting senior executives or directors preferred.
• Willingness to travel and work outside regular hours when needed.

Responsibilities

• Provide direct administrative and coordination support to the Director.
• Coordinate daily schedule, meetings, and engagements.
• Prepare meeting materials and note-taking; track action items.
• Arrange travel and logistics for domestic and international trips.
• Maintain confidentiality and professional conduct at all times.

Skills

English proficiency

Organizational skills

Communication skills

Time management

Discretion

Education

Diploma or Bachelor's degree

Tools

Microsoft Office

Digital scheduling tools

Job description

The Director’s Aide is responsible for providing direct administrative, operational, and coordination support to the Director to ensure the smooth execution of daily activities, meetings, official engagements, and business-related assignments. The role requires a high level of professionalism, discretion, responsiveness, and flexibility in managing the Director’s schedule, coordinating with internal and external stakeholders, and handling confidential information.

2. Key Responsibilities

A. Daily Assistance and Coordination

Provide direct assistance to the Director in carrying out daily activities, assignments, and official engagements.

Coordinate the Director’s daily schedule, appointments, meetings, and business activities.

Accompany the Director to meetings, official events, business visits, and other engagements as required.

Ensure the Director’s daily needs and logistical arrangements are properly prepared and managed.

Monitor schedules and provide timely reminders regarding appointments, deadlines, and follow-up actions.

B. Administrative and Meeting Support

Arrange meeting schedules, venues, transportation, accommodation, and other logistical requirements.

Prepare meeting materials, documents, presentations, and other supporting information as required.

Record meeting notes, track action items, and follow up on outstanding matters when necessary.

Assist in managing correspondence, documents, and administrative requirements related to the Director’s activities.

C. Communication and Stakeholder Coordination

Serve as a coordination point between the Director and internal or external stakeholders when required.

Facilitate communication and ensure information is delivered accurately and promptly.

Coordinate with relevant departments, business units, and external parties to support the Director’s activities.

Maintain professional relationships with stakeholders while representing the Director appropriately.

D. Travel and Operational Support

Arrange domestic and international business travel, including transportation, accommodation, itineraries, and travel documentation.

Accompany the Director during business trips or official assignments when required.

Ensure all travel and event arrangements are well coordinated and executed efficiently.

Handle ad hoc assignments and operational matters as directed by the Director.

E. Confidentiality and Professional Conduct

Maintain strict confidentiality regarding the Director’s personal matters, business activities, documents, and sensitive information.

Exercise sound judgment and discretion when handling confidential communications and situations.

Demonstrate professionalism, integrity, discipline, and a high level of trustworthiness at all times.

3. Qualifications and Requirements

Minimum Diploma or Bachelor’s degree in any relevant field.

Minimum 2–5 years of experience as a Director’s Aide, Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.

Previous experience supporting senior executives or directors is highly preferred.

Good command of English, both written and spoken.

Strong organizational, coordination, and time-management skills.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office applications and digital scheduling tools.

Willing to travel and accompany the Director for business trips or official engagements as required.

Flexible and available to support the Director’s schedule, including outside regular working hours when necessary.

Integrity and Confidentiality: Maintains discretion and handles sensitive information responsibly.

Responsiveness: Responds promptly to requests and changing priorities.

Attention to Detail: Ensures schedules, documents, and arrangements are accurate and well organized.

Communication: Communicates clearly and professionally with various stakeholders.

Adaptability: Adjusts effectively to changing schedules and urgent assignments.

Proactiveness: Anticipates the Director’s needs and takes initiative to resolve issues.

Reliability: Demonstrates discipline, punctuality, and consistent follow-through.

5. Key Performance Indicators (KPIs)

Accuracy and effectiveness of schedule and appointment management.

Timeliness and quality of administrative and logistical arrangements.

Smooth coordination of meetings, business trips, and official engagements.

Timely follow-up on assignments and action items.

Responsiveness to the Director’s requests and changing priorities.

Compliance with confidentiality and professional conduct standards.

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