Office Admin & Logistics Assistant

PT COSMO International Group; Provinsi Bali; On-site; IDR 50,220,000 - 72,540,000; Full time

Job summary

PT COSMO International Group in Bali seeks an Office Admin & Logistics Assistant to support daily office administration and domestic logistics activities. You will manage supplies, filing, meeting arrangements, and coordinate with logistics vendors to ensure smooth operations.

Join to track shipments, maintain inventory, and assist HR admin. Requires MS Excel/MS Office proficiency, attention to detail, and multitasking ability. Fresh graduates encouraged to apply.

Qualifications

• Proficient in MS Excel and MS Office.
• Strong data entry and documentation skills.
• Good communication with internal teams and vendors.
• Detail-oriented with accuracy in records and reporting.
• Ability to manage multiple admin tasks and meet deadlines.

Responsibilities

• Manage office stationery & supplies: collect requisition, purchase request, receiving, issuing, stock record and periodic inventory check
• Document control: sort, scan, archive company documents, contracts, invoices, correspondence; maintain digital & physical filing system
• Reception: receive visitors, answer phone calls, coordinate office facility maintenance (AC, printer, cleaning etc.)
• Assist HR simple admin: employee attendance record, prepare staff reimbursement documents
• Prepare monthly admin reports as required by supervisor
• Track shipment status, coordinate with courier/transporter/driver, follow up delivery delay, damage or missing goods and escalate exceptions timely
• Maintain inventory records, help perform stock taking (SO), record stock discrepancy and submit stock report
• Communicate with logistics vendors, collect logistics invoice, check freight calculation, prepare payment supporting docs

Skills

MS Excel

MS Office

Data entry

Communication

Education

Diploma D3

Job description

Office Admin & Logistics Assistant to support daily office administration and domestic logistics activities. This role will handle office supplies, document filing, meeting arrangement, goods inbound/outbound documentation, shipment tracking, inventory record and coordination with logistics vendors, ensuring smooth office & logistics operation.

Key responsibilities

Manage office stationery & supplies: collect requisition, purchase request, receiving, issuing, stock record and periodic inventory check

Document control: sort, scan, archive company documents, contracts, invoices, correspondence; maintain digital & physical filing system

Reception: receive visitors, answer phone calls, coordinate office facility maintenance (AC, printer, cleaning etc.)

Assist HR simple admin: employee attendance record, prepare staff reimbursement documents

Prepare monthly admin reports as required by supervisor

Track shipment status, coordinate with courier/transporter/driver, follow up delivery delay, damage or missing goods and escalate exceptions timely

Maintain inventory records, help perform stock taking (SO), record stock discrepancy and submit stock report

Communicate with logistics vendors, collect logistics invoice, check freight calculation, prepare payment supporting docs

About you

Minimum Diploma D3, any major; preference for Administration, Supply Chain/Logistics

Fluent in Bahasa Indonesia; basic English reading & writing preferred

Strong Microsoft Excel skill (Vlookup, pivot table), familiar with MS Office

Detail-oriented, accurate in data entry, good time management, able to meet deadlines

Good communication skill, can coordinate with internal team and external vendors

Prior working experience in admin / logistics field 1 year+ preferred; fresh graduate also considered

Honest, disciplined, proactive, able to handle multi-task

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