Secretary to CFO

PT Aditya Mandiri Sejahtera; Depok; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT Aditya Mandiri Sejahtera is seeking an organized, proactive Executive Secretary to support the Chief Financial Officer. You will manage the CFO's calendar, coordinate meetings, prepare documents, and ensure effective communication with internal and external stakeholders.

The ideal candidate brings strong organizational and English-language skills, proficiency with MS Office, and a proven ability to handle confidential information with discretion.

Qualifications

• Diploma (D3) or Bachelor's degree in any major, preferably business-related.
• Minimum 2 years of experience as a Secretary/Executive Secretary/PA or similar.
• Experience supporting a Director or C-Level executive is highly preferred.
• Excellent organizational, communication, coordination, and follow-up skills.
• Good command of English, both written and spoken.
• Proficient in Word, Excel, and PowerPoint.

Responsibilities

• Manage and organize the CFO's daily schedule, meetings, appointments, and business activities.
• Prepare meeting materials, reports, presentations, and other documents for the CFO.
• Coordinate and follow up with internal departments and external parties regarding the CFO's agenda.
• Prepare meeting minutes and monitor progress of action items.
• Handle confidential correspondence and administrative matters related to the CFO.
• Coordinate business travel arrangements, including transportation, accommodation, and itineraries.
• Maintain strict confidentiality of sensitive company and financial information.
• Perform other administrative and coordination duties as assigned by the CFO.

Skills

Organizational skills

Communication

Coordination

Follow-up

MS Office

Education

Diploma (D3) or Bachelor's Degree (S1)

Tools

MS Office Suite

Job description

We are looking for a highly organized, proactive, and detail-oriented Executive Secretary to the Chief Financial Officer (CFO) to provide high-level administrative and coordination support.

The ideal candidate will be responsible for managing the CFO's daily agenda, coordinating meetings and business activities, preparing important documents, and ensuring effective communication and follow-up with internal and external stakeholders.

KEY RESPONSIBILITIES

Manage and organize the CFO's daily schedule, meetings, appointments, and business activities.

Prepare meeting materials, reports, presentations, and other documents required by the CFO.

Coordinate and follow up with internal departments, management, and external parties regarding the CFO's agenda and action items.

Prepare meeting minutes and monitor the progress of agreed action items.

Handle correspondence, confidential documentation, and administrative matters related to the CFO.

Coordinate business travel arrangements, including transportation, accommodation, and travel itineraries.

Maintain strict confidentiality of sensitive company, business, and financial information.

Perform other administrative and coordination duties as assigned by the CFO.

QUALIFICATIONS & REQUIREMENTS

Minimum Diploma (D3) or Bachelor's Degree (S1) in any major, preferably Business Administration, Management, or related fields.

Minimum 2 years of experience as a Secretary, Executive Secretary, Personal Assistant, or in a similar position.

Previous experience supporting a Director or C-Level executive is highly preferred.

Excellent organizational, communication, coordination, and follow-up skills.

Good command of English, both written and spoken.

Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.

Detail-oriented, proactive, well-organized, and capable of managing multiple priorities.

Demonstrates high integrity, professionalism, discretion, and confidentiality.

THE IDEAL CANDIDATE

Someone who is dependable, anticipates executive needs, communicates effectively, and can work independently while maintaining a high level of professionalism.

Interested candidates?

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