Personal Assistant to Directors (Mandarin Speaker)

PT Asix Indonesia Cerdas; Jakarta Pusat; On-site; IDR 240,000,000 - 360,000,000; Full time

Job summary

PT Asix Indonesia Cerdas is seeking a Personal Assistant to Directors who will manage daily schedules and logistics for the Directors and serve as the first point of contact for internal and external parties. The role requires Mandarin fluency, strong English and Bahasa Indonesia, and five years of executive support experience.

You will handle calendars, travel arrangements, prepare briefs and presentations, and maintain relationships with partners and clients while handling confidential

Qualifications

• Mandarin speaker (spoken and written).
• 5+ years of experience as a personal or executive assistant.
• Fluent in English and Bahasa Indonesia; consecutive interpretation and business translation skills.
• Proficient in MS 365, Google Workspace and Zoom.
• Strong discretion, time management, multitasking and attention to detail.

Responsibilities

• Manage calendars, appointments and daily briefings; track deadlines and follow-ups.
• Book and coordinate travel; prepare itineraries; reconcile travel advances.
• Screen calls, emails and messages; draft and proofread correspondence in three languages.
• Prepare presentations, reports and memos; record and distribute meeting minutes.
• Plan meetings, events, business visits and site tours.
• Maintain key partner and client relationships and the contact database.
• Process expenses, reimbursements, petty cash and purchase requests.
• Keep filing, contracts and sensitive information confidential and secure.

Skills

Discretion

Time management

Multitasking

Presentation

Stakeholder mgmt

Tools

Microsoft 365

Google Workspace

Zoom

Job description

Personal Assistant to Directors (Mandarin Speaker)

You will manage the daily schedules and logistics of the Directors and serve as the first point of contact for internal and external parties.

Responsibilities

Manage calendars, appointments and daily briefings; track deadlines and follow-ups.

Book and coordinate domestic and international travel; prepare itineraries; reconcile travel advances.

Screen calls, emails and messages (WeChat, WhatsApp, email); draft and proofread correspondence in three languages.

Prepare presentations, reports and memos; record and distribute meeting minutes.

Plan meetings, company events, business visits and site tours.

Maintain key partner and client relationships and the contact database.

Process expenses, reimbursements, petty cash and purchase requests.

Keep filing, contracts and sensitive information confidential and secure.

Requirements

Mandarin speaker (spoken and written).

At least 5 years of experience as a personal or executive assistant.

Fluent in English and Bahasa Indonesia; consecutive interpretation and business translation skills.

Proficient in M365, Google Workspace and Zoom.

Strong discretion, time management, multitasking and attention to detail.

Professional communication, stakeholder management and presentation.