Personal Assistant to Director (English Skill)

Indonesia Equipment Centre; Jakarta Timur; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Indonesia Equipment Centre is seeking a Personal Assistant to the Director in Jakarta, supporting the Director's calendar, meetings, and travel. You will draft materials, coordinate with internal teams and external stakeholders, and manage confidential information with high integrity.

The role requires 3–5 years of PA/EA experience in a multinational environment, BA degree, and fluent English. Proficiency in MS Office/Google Workspace and time-zone coordination are essential for this position.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related fields.
• 3–5 years of experience as Personal Assistant/Executive Assistant in a multinational or corporate environment.
• Fluent in English (spoken and written); able to draft clear and professional emails and reports in English.
• Comfortable interacting with management level / C-level and international stakeholders.
• Proficient in MS Office / Google Workspace and online meeting tools.

Responsibilities

• Manage the Director’s schedule, including meetings, business trips, and key internal/external events.
• Prepare presentation materials, reports, minutes of meeting, and other related documents for the Director.
• Coordinate with internal teams, group companies, principals, and external stakeholders on behalf of the Director.
• Ensure effective follow-up on tasks, action items, and projects assigned by the Director.
• Handle email and phone correspondence related to the Director in a professional and timely manner.
• Manage confidential documents and ensure the security of personal, strategic, and company information.
• Perform clerical and administrative duties to support corporate governance, including preparation of letters, memos, reports, and other documentation for the Director.

Skills

Excellent communication

Time management

Multitasking

Stakeholder management

English fluency

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Online meeting tools

Job description

Personal Assistant to Director (English Skill)

Manage the Director’s schedule, including meetings, business trips, and key internal/external events

Prepare presentation materials, reports, minutes of meeting, and other related documents for the Director

Coordinate with internal teams, group companies, principals, and external stakeholders on behalf of the Director

Ensure effective follow-up on tasks, action items, and projects assigned by the Director

Handle email and phone correspondence related to the Director in a professional and timely manner

Manage confidential documents and ensure the security of personal, strategic, and company information

Perform clerical and administrative duties to support corporate governance, including the preparation of letters, memos, reports, and other documentation for the Director

Qualifications

Bachelor’s degree (preferably in Business Administration, Management, Communication, or related fields).

3–5 years of experience as a Personal Assistant / Executive Assistant in a multinational company or corporate environment.

Fluent in English (spoken and written); able to draft clear and professional emails and reports in English.

Comfortable interacting with management level / C-level and international stakeholders.

Proficient in Microsoft Office / Google Workspace (Word, Excel, PowerPoint, Calendar) and online meeting tools.

Excellent organizational and time management skills, able to handle multiple priorities at once.

Strong communication skills, confident, polite, and able to maintain professional relationships with various stakeholders.

High integrity, attention to detail, and strong sense of urgency.

Willing to work with flexible working hours, including overtime or coordination across different time zones when needed.

PT Indonesia Equipment Centre is an expanding company dealing in heavy equipment business which is known as an authorized distributor of any heavy equipment Products. We are inviting young Indonesian graduates & professionals to fill following Position: