Executive Assistant to Director — Global Coordination

Indonesia Equipment Centre; Jakarta Timur; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Indonesia Equipment Centre is seeking a Personal Assistant to the Director in Jakarta, supporting the Director's calendar, meetings, and travel. You will draft materials, coordinate with internal teams and external stakeholders, and manage confidential information with high integrity.

The role requires 3–5 years of PA/EA experience in a multinational environment, BA degree, and fluent English. Proficiency in MS Office/Google Workspace and time-zone coordination are essential for this position.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related fields.
• 3–5 years of experience as Personal Assistant/Executive Assistant in a multinational or corporate environment.
• Fluent in English (spoken and written); able to draft clear and professional emails and reports in English.
• Comfortable interacting with management level / C-level and international stakeholders.
• Proficient in MS Office / Google Workspace and online meeting tools.

Responsibilities

• Manage the Director’s schedule, including meetings, business trips, and key internal/external events.
• Prepare presentation materials, reports, minutes of meeting, and other related documents for the Director.
• Coordinate with internal teams, group companies, principals, and external stakeholders on behalf of the Director.
• Ensure effective follow-up on tasks, action items, and projects assigned by the Director.
• Handle email and phone correspondence related to the Director in a professional and timely manner.
• Manage confidential documents and ensure the security of personal, strategic, and company information.
• Perform clerical and administrative duties to support corporate governance, including preparation of letters, memos, reports, and other documentation for the Director.

Skills

Excellent communication

Time management

Multitasking

Stakeholder management

English fluency

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Online meeting tools

Job description

Indonesia Equipment Centre is seeking a Personal Assistant to the Director in Jakarta, supporting the Director's calendar, meetings, and travel. You will draft materials, coordinate with internal teams and external stakeholders, and manage confidential information with high integrity.

The role requires 3–5 years of PA/EA experience in a multinational environment, BA degree, and fluent English. Proficiency in MS Office/Google Workspace and time-zone coordination are essential for this position.