Personal Assistant & Office Secretary - Artalenta Asia

Artalenta Indonesia; Provinsi Bali; Presencial; IDR 89.280.000 - 167.400.000; Jornada completa

Descripción de la vacante

Artalenta Asia in Bali seeks a proactive Personal Assistant & Office Secretary to support the Founder with calendar management, communications, and studio operations using a modern AI-assisted workflow.

Based in Bali, you will coordinate meetings and travel, draft briefs and minutes, organize Notion projects and Drive filings, and ensure discreet, professional handling of high-end client interactions.

Formación

• 3+ years as PA/EA/Executive Secretary to founder or senior leader.
• Fluent English and Bahasa Indonesia with polished written communication.
• Highly organized, proactive, and detail-precise; anticipates needs.
• Discreet, emotionally mature, calm under pressure with high-end clients.
• Willingness to travel on short notice and work outside regular hours when required.

Responsabilidades

• Manage the Principal's calendar, priorities, appointments, and executive communications.
• Coordinate meetings, travel, and studio logistics; accompany business trips as needed.
• Support project coordination, design documentation, and client/supplier correspondence.
• Capture the Principal's thinking: convert meetings into briefs, minutes, and SOPs.
• Own follow-ups: set reminders in Google Calendar and close action items.
• Keep tasks and projects organized in Notion; file documents in Google Drive.
• Utilize AI tools daily to improve efficiency while ensuring accuracy.

Conocimientos

Calendar management

Executive support

Travel coordination

Documentation

Notion proficiency

Educación

3+ years PA/EA experience

Herramientas

Google Workspace

Notion

Claude

ChatGPT

Descripción del empleo

Personal Assistant & Office Secretary - Artalenta Asia

Work directly with the Founder & Principal Architect as his trusted right hand: running his schedule, communication, follow-ups, and studio operations with precision, discretion, and a modern AI-assisted workflow.

Key responsibilities

• Manage the Principal's calendar, priorities, appointments, and executive communications
• Coordinate meetings, travel, and studio logistics; accompany business and project travel when required
• Support project coordination, design documentation, and formal client/supplier correspondence
• Capture the Principal's thinking: turn meetings, voice notes, and instructions into clear briefs, minutes, decision logs, and SOPs
• Own follow-ups: set reminders in Google Calendar and chase every action item until it is closed
• Keep tasks, projects, and job desks organised and updated in Notion, with files properly filed in Google Drive
• Use AI tools daily to work faster and better (drafting, summarising, research, translation, document preparation), while checking every output for accuracy

About you

• 3+ years as PA / EA / Executive Secretary to a founder or senior leader, ideally in architecture, interiors, construction, property, or luxury hospitality
• Fluent English and Bahasa Indonesia, with polished written communication
• Highly organised, proactive, and detail-precise; thinks ahead and anticipates needs
• Discreet, emotionally mature, calm under pressure, and well-presented with high-end clients
• Available for travel at short notice and occasional work outside regular hours or on weekends
• Bali-based
• Experience with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Notion, Claude, ChatGPT, and studio AI assistants; willingness to learn fast is essential

Hirer responsiveness Salary match Number of applicants

Artalenta Indonesia primary business are in strategic architecture, project director & construction management. The company Artalenta Indonesia was established in 2005. And today the studio are base in Bali with strategic architecture concept and people collaboration. We role more in order to deliver aesthetic & architecture. We direct managing and organize the projects on behalf of clients.

Artalenta Indonesia primary business are in strategic architecture, project director & construction management. The company Artalenta Indonesia was established in 2005. And today the studio are base in Bali with strategic architecture concept and people collaboration. We role more in order to deliver aesthetic & architecture. We direct managing and organize the projects on behalf of clients.

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