Executive PA to Founder | AI-Savvy, Bali-Based & Travel-Ready

Artalenta Indonesia; Provinsi Bali; Vor Ort; IDR 89.280.000 - 167.400.000; Vollzeit

Zusammenfassung

Artalenta Asia in Bali seeks a proactive Personal Assistant & Office Secretary to support the Founder with calendar management, communications, and studio operations using a modern AI-assisted workflow.

Based in Bali, you will coordinate meetings and travel, draft briefs and minutes, organize Notion projects and Drive filings, and ensure discreet, professional handling of high-end client interactions.

Qualifikationen

• 3+ years as PA/EA/Executive Secretary to founder or senior leader.
• Fluent English and Bahasa Indonesia with polished written communication.
• Highly organized, proactive, and detail-precise; anticipates needs.
• Discreet, emotionally mature, calm under pressure with high-end clients.
• Willingness to travel on short notice and work outside regular hours when required.

Aufgaben

• Manage the Principal's calendar, priorities, appointments, and executive communications.
• Coordinate meetings, travel, and studio logistics; accompany business trips as needed.
• Support project coordination, design documentation, and client/supplier correspondence.
• Capture the Principal's thinking: convert meetings into briefs, minutes, and SOPs.
• Own follow-ups: set reminders in Google Calendar and close action items.
• Keep tasks and projects organized in Notion; file documents in Google Drive.
• Utilize AI tools daily to improve efficiency while ensuring accuracy.

Kenntnisse

Calendar management

Executive support

Travel coordination

Documentation

Notion proficiency

Ausbildung

3+ years PA/EA experience

Tools

Google Workspace

Notion

Claude

ChatGPT

Jobbeschreibung

Artalenta Asia in Bali seeks a proactive Personal Assistant & Office Secretary to support the Founder with calendar management, communications, and studio operations using a modern AI-assisted workflow.

Based in Bali, you will coordinate meetings and travel, draft briefs and minutes, organize Notion projects and Drive filings, and ensure discreet, professional handling of high-end client interactions.