EXECUTIVE ASSISTANT

Image Dynamics PR; Jakarta Utara; Presencial; IDR 240 000 000 - 420 000 000; Tempo integral

Resumo da oferta

Image Dynamics PR is seeking an Executive Assistant to support the Co-founders in Jakarta. The role covers managing calendars, arranging travel, drafting correspondence, and coordinating with internal teams and external partners.

Ideal candidates have at least 2 years of experience as an Executive/Personal Assistant, strong organizational skills, and bilingual fluency in English and Indonesian. You will handle sensitive information with discretion and professionalism.

Qualificações

• 2+ years as Executive/Personal Assistant or similar role
• Strong organizational and time management skills
• Excellent professional etiquette and discretion
• Fluent in English and Bahasa Indonesia
• Able to work with senior executives and diverse stakeholders
• Proficient in Google Workspace and AI-assisted drafting

Responsabilidades

• Assist Founders with business and personal matters
• Manage calendars, appointments, meetings and priorities
• Arrange travel, accommodations, itineraries and logistics
• Prepare correspondence and basic business documents
• Coordinate with Finance, HR, Operations and other teams
• Coordinate with clients, partners, government offices, lawyers and vendors
• Follow up on action points and deadlines
• Maintain confidential documents and visas
• Uphold confidentiality of company and client information

Conhecimentos

Time management

Organizational skills

Discretion & confidentiality

Communication

Bilingual English & Indonesian

Ferramentas

Google Workspace

ChatGPT

Gemini

Descrição da oferta de emprego

Executive Assistant role supporting the Co-founders at Image Dynamics. You will assist with business and personal matters, manage calendars and appointments, arrange travel and logistics, prepare correspondence and business documents, coordinate across internal teams and external stakeholders, and maintain strict confidentiality of company and personal information.

Key responsibilities

• Assist the Founders with business and personal matters as required
• Manage calendars, appointments, meetings and priorities
• Arrange travel, accommodation, itineraries and related logistics
• Prepare correspondence, letters, meeting materials and basic business, legal and administrative documents
• Coordinate with Finance, HR, Operations and other internal teams on Founder related matters
• Coordinate with clients, partners, government offices, lawyers, vendors and other third parties
• Follow up on action points, deadlines and matters requiring Founder attention
• Manage and monitor important company and personal documents, including renewals, visas and legal documents
• Maintain strict confidentiality of company, client and personal information

About you

• Minimum 2 years' experience as an Executive / Personal Assistant or similar role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Strong professional, business and social etiquette
• Good spoken and written English and Bahasa Indonesia
• Comfortable dealing with senior executives, clients, officials and other stakeholders
• Able to work independently and coordinate effectively with internal teams and third parties
• Proficient in Google Workspace and use AI tools such as ChatGPT and Gemini for research, drafting, summarizing and administrative work
• Flexible to occasionally work outside normal office hours when required
• Trustworthy and discreet - handles confidential and sensitive matters appropriately
• Proactive - anticipates what needs to be done without always waiting for instructions

About us

Image Dynamics is a company based in Jakarta Selatan, operating from Menara Sentraya.