Personal Assistant (Mandarin Speaker)

PT JACKS FOOD INDONESIA; Jakarta Pusat; On-site; IDR 180,000,000 - 240,000,000; Full time

Benefits offered by this job

Close collaboration with senior管理

Exposure to FMCG operations

Professional development opportunities

Dynamic, collaborative environment

Job summary

PT Jacks Food Indonesia is seeking a proactive Personal Assistant (Mandarin Speaker) to support senior management in Tangerang, Indonesia. The role involves calendar management, travel arrangements, and translating documents across Mandarin, Bahasa Indonesia, and English.

You will coordinate meetings, prepare presentations, handle confidential information, and liaise with Mandarin-speaking partners. A minimum of 2 years in similar roles and proficiency in MS Office or Google Workspace are

Qualifications

• Fluent in Mandarin Chinese, both spoken and written, for professional communication.
• Good communication in Bahasa Indonesia and English, both written and verbal.
• Minimum 2 years in PA/EA/Secretary or similar role.
• Minimum Diploma or Bachelor's degree in Business Administration, Management, or related field.
• Proficient in Office tools and calendar management.

Responsibilities

• Provide day-to-day administrative and operational support to senior management.
• Manage appointments, meetings, and daily schedules.
• Translate and interpret between Mandarin, Bahasa Indonesia, and English.
• Coordinate meetings, prepare documents, and take minutes.
• Arrange business travel and logistics.
• Maintain confidential records and support ad-hoc tasks.

Skills

Mandarin fluency

Bilingual in Bahasa Indonesia &English

Executive support

Microsoft Office / Google Workspace

Organizational skills

Communication skills

Professionalism

Adaptability

HSK 3+ preferred

Education

Diploma (D3) or Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint / Google Workspace

Job description

Location: Tangerang, Banten, Indonesia

About the Company

PT Jacks Food Indonesia is a growing FMCG company engaged in the distribution of imported snack products across Jabodetabek. Through its WAU Snack brand, the company focuses on providing accessible, quality products to customers and retail partners.

We are looking for a proactive, detail-oriented, and highly organized Personal Assistant (Mandarin Speaker) to provide direct support to senior management and facilitate effective communication with Mandarin-speaking business partners.

Job Responsibilities

• Executive Assistance: Provide day-to-day administrative and operational support to senior management, ensuring tasks and priorities are handled efficiently.
• Schedule & Calendar Management: Manage appointments, meetings, business engagements, and daily schedules.
• Translation & Interpretation: Facilitate verbal communication and translate business documents, emails, and correspondence between Mandarin, Bahasa Indonesia, and English as required.
• Meeting Coordination: Arrange meetings, prepare relevant documents and presentations, take meeting minutes when required, and follow up on action items.
• Business Travel Arrangements: Coordinate transportation, accommodation, itineraries, and other logistics for business trips.
• Communication & Coordination: Act as a liaison between management, internal departments, and external stakeholders, including Mandarin-speaking partners and clients.
• Document & Records Management: Prepare, organize, and maintain administrative documents, reports, and records accurately.
• Confidentiality: Handle sensitive business information and management-related matters with a high level of discretion and professionalism.
• Ad-hoc Support: Assist management with other administrative and coordination tasks as required.

Qualifications

• Language Proficiency: Fluent in Mandarin Chinese, both spoken and written, with the ability to communicate effectively in professional and business settings.
• Bahasa Indonesia & English: Good communication skills in Bahasa Indonesia and English, both written and verbal.
• Relevant Experience: Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Administrator, or in a similar role.
• Education: Minimum Diploma (D3) or Bachelor's degree (S1) in Business Administration, Management, Communication, or a related field.
• Administrative Skills: Proficient in Microsoft Office (Word, Excel, and PowerPoint) and/or Google Workspace, including email and calendar management.
• Organizational Skills: Strong organizational, time-management, multitasking, and problem-solving abilities.
• Communication Skills: Excellent interpersonal skills with the ability to coordinate effectively with people from different cultural and professional backgrounds.
• Professionalism: High integrity, attention to detail, initiative, and the ability to maintain confidentiality.
• Adaptability: Able to work in a fast-paced environment, manage changing priorities, and handle urgent requests when necessary.
• Preferred: HSK Level 3 or above, or equivalent demonstrable Mandarin proficiency. Experience working with Mandarin-speaking executives or business partners is an advantage.

What We Offer

• Opportunity to work closely with senior management.
• Exposure to business operations and cross-functional collaboration in the FMCG industry.
• Opportunities for professional development and career growth.
• A dynamic and collaborative working environment.