PERSONAL ASSISTANT (F&B)

PT Petgo Bastian; Jakarta Pusat; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

THE JITTLADA ROYAL THAI CUISINE, a leading Thai restaurant group in Indonesia, seeks a professional Personal Assistant/Executive Assistant to support senior F&B management. You will manage calendars, schedule meetings and travel, and prepare briefing materials for senior stakeholders.

Proficiency in Microsoft Office, strong communication, and the ability to work independently in a fast-paced hospitality environment are essential.

Qualifications

• Experience as Personal Assistant or Executive Assistant in corporate or hospitality settings.
• Strong organisational and time-management abilities with the ability to prioritise multiple tasks.
• Professional written and verbal communication with high attention to detail.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage executive calendars, schedule meetings and travel for senior F&B management.
• Prepare agendas, briefing materials, and documentation for senior stakeholders.
• Handle confidential correspondence and email/phone screening.

Skills

PA/EA experience

Executive support

Attention to detail

Discretion

Tools

Microsoft Office Suite

Scheduling tools

Project management software

Job description

Managing executive calendars, scheduling meetings, appointments, and travel arrangements for senior F&B management

Preparing and organising meeting agendas, briefing materials, and documentation for senior stakeholders

Handling confidential correspondence and communications, including email management and phone screening

Coordinating F&B events, functions, and hospitality arrangements for clients and internal stakeholders

Processing expense reports, invoices, and financial documentation related to F&B operations

Liaising between departments to facilitate communication and ensure smooth workflow across the organisation

Maintaining filing systems and managing databases to ensure information is organised and easily accessible

Conducting research and compiling reports to support decision-making by senior management

Supporting ad hoc projects and special initiatives as required by the F&B leadership team

What we’re looking for

Proven experience working as a Personal Assistant, Executive Assistant, or in a similar secretarial support role within a corporate or hospitality environment

Excellent organisational and time-management skills with the ability to prioritise multiple tasks and meet tight deadlines

Professional communication skills, both written and verbal, with strong attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools

Discretion and confidentiality when handling sensitive business information

Ability to work independently and as part of a team in a fast-paced environment

Knowledge of the Food & Beverage industry or hospitality sector is advantageous

THE JITTLADA ROYAL THAI CUISINE, The Leading of Thai Restaurant Group in Indonesia successfully operating in prime locations, such as leading shopping complexes and malls. Each restaurant does its best to cater to the different local lifestyles.

THE JITTLADA ROYAL THAI CUISINE, The Leading of Thai Restaurant Group in Indonesia successfully operating in prime locations, such as leading shopping complexes and malls. Each restaurant does its best to cater to the different local lifestyles.