Executive Assistant

Grand Delight; Provinsi Bali; On-site; IDR 150,000,000 - 260,000,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Professional development

Career growth

Collaborative environment

Job summary

Grand Delight is seeking a highly organized Executive Assistant to support the leadership team and ensure smooth operation of executive and administrative functions.

The role requires managing calendars, coordinating meetings and travel, preparing reports and presentations, and maintaining confidential documents in a fast-paced, confidential environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 2-3 years of experience in Executive Assistant or similar roles.
• Experience in hospitality, property, real estate, or corporate environments is advantageous.
• Excellent organizational and time management skills.
• Strong written and verbal communication in English and Bahasa Indonesia.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to handle confidential information professionally and discreetly.
• Proactive, self-motivated, and professional with strong interpersonal skills.

Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for executives.
• Coordinate meeting schedules, prepare agendas, and record minutes.
• Prepare, edit, and maintain reports, presentations, correspondence, and company documents.
• Organize and maintain confidential records, contracts, and administrative files.
• Assist in coordinating projects and initiatives across departments.
• Monitor deadlines, deliverables, and follow-up actions to ensure timely execution.
• Support internal communication and collaboration between departments.
• Coordinate company events, leadership meetings, and business activities.
• Serve as a professional point of contact for internal and external stakeholders.
• Manage incoming communications and respond or escalate matters appropriately.

Skills

Calendar management

Communication skills

Organizational skills

Microsoft Office

Google Workspace

Multitasking

Discretion

Bilingual English Bahasa Indonesia

Education

Bachelor's degree in Business Administration, Management, Communications, or a related field

Tools

Microsoft Office Suite

Google Workspace Suite

Job description

Grand Delight is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the company's leadership team and ensure the smooth operation of executive and administrative functions. The ideal candidate possesses excellent communication skills, strong business acumen, and the ability to manage multiple priorities in a dynamic environment.

Key responsibilities

Manage calendars, appointments, meetings, and travel arrangements for company executives

Coordinate meeting schedules, prepare agendas, and record meeting minutes

Prepare, edit, and maintain reports, presentations, correspondence, and company documents

Organize and maintain confidential records, contracts, and administrative files

Assist in coordinating projects and initiatives across departments

Monitor deadlines, deliverables, and follow-up actions to ensure timely execution

Support internal communication and collaboration between departments

Coordinate company events, leadership meetings, and business activities

Serve as a professional point of contact for internal and external stakeholders

Manage incoming communications and respond or escalates matters appropriately

About you

Bachelor's degree in Business Administration, Management, Communications, or a related field

Minimum 2-3 years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or similar role

Experience in hospitality, property, real estate, or corporate environments is an advantage

Excellent organizational and time management skills

Strong written and verbal communication skills in English and Bahasa Indonesia

Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and Google Workspace

Ability to manage multiple tasks and priorities effectively

Strong attention to detail and problem-solving abilities

Ability to handle confidential information with professionalism and discretion

Proactive, self-motivated, and professional with strong interpersonal skills

Competitive salary and benefits package

Professional development and career growth opportunities

Collaborative and dynamic work environment

Opportunity to work alongside experienced leaders in a growing organization

About us

Grand Delight is a growing organization with an expanding business portfolio.