OPERATIONS PERSONAL ASSISTANT

PT Petgo Bastian; Kebayoran Baru; On-site; IDR 216,000,000 - 360,000,000; Full time

Job summary

The JITTLADA ROYAL THAI CUISINE, Indonesia’s leading Thai restaurant group, seeks a skilled Personal/Executive Assistant to support senior management. You will manage calendars, prepare briefing documents, and coordinate complex diaries across stakeholders in a fast-paced environment.

Responsibilities include handling confidential correspondence, organizing meetings, travel planning, and maintaining digital/physical records.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Outstanding written and verbal communication with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Strong discretion and ability to handle confidential information with integrity.
• Proactive approach to problem-solving with initiative and professional interpersonal skills.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diaries.
• Preparing briefing documents, reports, and presentations for senior management.
• Handling correspondence and internal communications with professionalism.
• Organising and attending meetings, taking minutes, and following up on action items.
• Managing travel arrangements, including flights, accommodation, and itinerary planning.
• Maintaining filing systems, databases, and records in both physical and digital formats.
• Coordinating office administration tasks, including expense management and procurement.
• Acting as a liaison between departments and external stakeholders to facilitate smooth operations.
• Supporting project coordination and ensuring deadlines are met across operational initiatives.
• Providing administrative support for company events, meetings, and special projects as required.

Skills

Personal assistant experience

Executive assistant experience

Multitasking

Communication skills

Discretion

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

Managing executive calendars, scheduling meetings, and coordinating complex diaries across multiple stakeholders

Preparing comprehensive briefing documents, reports, and presentations for senior management

Handling correspondence, including emails, letters, and internal communications with professionalism and discretion

Organising and attending meetings, taking accurate minutes, and following up on action items

Managing travel arrangements, including flights, accommodation, and itinerary planning

Maintaining filing systems, databases, and records in both physical and digital formats

Coordinating office administration tasks, including expense management and procurement

Acting as a liaison between departments and external stakeholders to facilitate smooth operations

Supporting project coordination and ensuring deadlines are met across operational initiatives

Providing administrative support for company events, meetings, and special projects as required

What we're looking for

Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial role within a fast-paced environment

Excellent organisational skills with the ability to manage multiple priorities and deadlines simultaneously

Outstanding communication skills, both written and verbal, with attention to detail and accuracy

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software

Strong discretion and ability to handle confidential information with integrity

Proactive approach to problem-solving with the ability to anticipate needs and take initiative

Professional demeanour with excellent interpersonal and relationship-building skills

THE JITTLADA ROYAL THAI CUISINE, The Leading of Thai Restaurant Group in Indonesia successfully operating in prime locations, such as leading shopping complexes and malls. Each restaurant does its best to cater to the different local lifestyles.