personal assistant (chinese speaker)

PT GCP Paint Chemical; Jakarta Barat; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Supportive work environment

Work-life balance

Job summary

PT GCP Paint Chemical is seeking an organised Personal Assistant to support senior management in Jakarta. The role focuses on calendar control, meeting preparation, travel logistics, document handling, and cross-department coordination.

You will draft communications, manage records, and maintain confidentiality while liaising with executives. A driving license is required; fluency in Chinese and Indonesian is essential, English preferred.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• Strong written and verbal communication in Chinese and Indonesian; English preferred.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor with senior management interaction.
• Must have a valid driving license and ability to drive.
• Experience in a fast-paced corporate or manufacturing environment.

Responsibilities

• Manage executive calendars and complex diary arrangements.
• Prepare meetings with agendas and attendees.
• Handle confidential correspondence and maintain records.
• Draft and proof business communications and reports.
• Coordinate travel arrangements and itineraries.
• Process invoices and maintain financial records.
• Serve as first contact for visitors and external stakeholders.
• Organise and maintain office files and administrative systems.
• Support special projects and cross-department liaison.

Skills

Personal Assistant

Executive Support

Calendar Management

Travel Coordination

Communication

Discretion

MS Office

Tools

Microsoft Office

Job description

About the role
We are seeking a dedicated and organised Personal Assistant to join. This is a full-time position based in Jakarta. As Personal Assistant, you will provide comprehensive administrative and organisational support to senior management, ensuring the smooth running of executive operations and contributing to the effectiveness of our leadership team. This role is pivotal in maintaining the efficiency of our senior staff and supporting the strategic objectives of the organisation.

What you'll be doing

Managing executive calendars, scheduling meetings and coordinating complex diary arrangements for senior management

Preparing and organising meetings, including creating agendas, compiling documentation and coordinating attendees

Handling confidential correspondence and maintaining accurate records of sensitive information

Drafting and proofreading business communications, reports and presentations on behalf of management

Coordinating travel arrangements, including flights, accommodation and itineraries for business trips as well driving the user (must contains valid driving license)

Managing expenses, processing invoices and maintaining financial records with accuracy

Acting as a first point of contact for visitors and external stakeholders, representing the company professionally

Organising and maintaining office files, databases and administrative systems

Supporting special projects and initiatives as assigned by senior management

Liaising between departments to facilitate communication and ensure operational efficiency

What we're looking for

Proven experience as a Personal Assistant, Executive Assistant or similar administrative role, ideally within a corporate or manufacturing environment

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in Chinese (mandatory) and Indonesian + (can speak English is highly preferred)

Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

Ability to maintain confidentiality and handle sensitive information with discretion

Exceptional attention to detail and accuracy in all administrative tasks

Professional demeanour with strong interpersonal skills and the ability to work effectively with senior management

Flexibility and adaptability to changing priorities and business requirements

Knowledge of office management systems and administrative best practices

Experience in a fast-paced, dynamic business environment

Able to drive a car and have a valid driving license

What we offer
We are committed to supporting the development and wellbeing of our employees. We offer a competitive salary package commensurate with experience, opportunities for professional growth within a growing organisation, and a supportive work environment. We value our team members and provide benefits that reflect our commitment to work-life balance and employee satisfaction. We encourage you to discuss any specific requirements or adjustments you may need during the recruitment process.

About us
We are dedicated to producing high-quality products whilst maintaining strong operational standards and fostering a professional workplace culture. Our commitment to excellence and innovation drives our success in the competitive manufacturing sector. We value integrity, efficiency and teamwork, and we are looking for individuals who share these values to contribute to our continued growth and success.