Personal Assistant

PT FAJAR KABEL INDONESIA; Cikarang; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT FAJAR KABEL INDONESIA is seeking a Personal Assistant to support executive leadership with administrative, communication, and organisational duties in West Java. The role requires coordinating travel, meetings, and reporting, while preparing communications and maintaining project records.

Ideal candidates hold a minimum of a Bachelor's degree in Secretarial Studies or related fields, with at least 2 years of PA experience. Mandarin fluency is required; English is a plus.

Qualifications

• Bachelor's degree in Secretarial Studies, Business Administration, Management, or Communications.
• Minimum 2 years experience as a Personal Assistant.
• Fluent in Mandarin; English proficiency is an advantage.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask and meet deadlines.
• Holds a valid driving license (SIM A or C) and willing to travel.

Responsibilities

• Complete all assigned work tasks.
• Monitor supervisor's email regarding reporting and provide responses as needed.
• Delegate work in the absence of the supervisor.
• Prepare communications on behalf of the supervisor.
• Answer telephone calls on behalf of the supervisor.
• Arrange travel and travel plans for the supervisor.
• Organise and plan meetings on behalf of the supervisor.
• Prepare or organise any files that may be required by the supervisor.
• Maintain all files and digital records for ongoing projects.
• Create and distribute meeting minutes for monthly and other meetings.
• Work with the administration team to create spreadsheets and presentation information for various meetings.
• Prepare conference rooms for presentations and staff meetings.

Skills

Mandarin

Communication

MS Office

English

Driving

Education

Bachelor's degree in Secretarial Studies, Business Administration, Management, or Communication Sciences

Job description

Personal Assistant role supporting executive leadership with administrative, communication, and organisational responsibilities.

Key responsibilities

Complete all assigned work tasks

Monitor supervisor's email regarding reporting and provide responses as needed

Delegate work in the absence of the supervisor

Prepare communications on behalf of the supervisor

Answer telephone calls on behalf of the supervisor

Arrange travel and travel plans for the supervisor

Organise and plan meetings on behalf of the supervisor

Prepare or organise any files that may be required by the supervisor

Maintain all files and digital records for ongoing projects

Create and distribute meeting minutes for monthly and other meetings

Work with the administration team to create spreadsheets and presentation information for various meetings

Prepare conference rooms for presentations and staff meetings

About you

Minimum S1 qualification in Secretarial Studies, Business Administration, Management, or Communication Sciences

Minimum 2 years experience as a Personal Assistant

Fluent in Mandarin with unobstructed communication; English language ability is an advantage

Strong verbal and written communication skills, including ability to prepare reports and professional emails

Able to effectively manage multiple tasks simultaneously according to specified timeframes

Loyal and trustworthy

Honest, meticulous, detail-oriented, responsible and disciplined

Hardworking, persistent and agile

Able to work independently and within a team

Able to work under pressure

Neat and courteous

Active driving licence (SIM A or C) and able to drive

Physically and mentally healthy

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Willing to undertake extended out-of-town business travel