Executive Assistant (Mandarin Speaker)

PT NIAGA NUSANTARA INTERNASIONAL; Jakarta Utara; On-site; IDR 230,000,000 - 340,000,000; Full time

Job summary

PT NIAGA NUSANTARA INTERNASIONAL is seeking an Executive Assistant to support senior leadership in Jakarta. The role involves managing schedules, preparing documents, and coordinating meetings and travel with meticulous attention to detail.

The candidate should be fluent in Mandarin and Indonesian, with English as a plus, and have 1–2 years of corporate PA experience. Proficiency in MS Office and collaboration tools is required.

Qualifications

• Bachelor's degree required; administration, Chinese literature or related field preferred.
• Mandarin fluency (spoken & written) with strong Indonesian; English a plus.
• Proven experience as Executive/Personal Assistant in corporate setting (1–2 years).
• Strong organizational and time-management skills; ability to handle multiple tasks.

Responsibilities

• Manage executive schedules, meetings, calendars, and logistics.
• Prepare meeting docs, reports, and presentations with accuracy and professionalism.
• Handle Mandarin and English business correspondence and negotiations.
• Organize files, databases, and information systems securely.
• Coordinate events, travel, and departmental meetings; ensure deadlines are met.
• Provide summaries to executives to support decision-making.

Skills

Mandarin proficiency

Indonesian proficiency

English proficiency

Organization & time mgmt

Interpersonal communication

Education

Bachelor's degree

Administration/Chinese literature related

Tools

Microsoft Office Suite

Digital collaboration tools

Job description

Manage executive schedules, including scheduling meetings, coordinating calendars, and arranging logistics to ensure efficient use of time.

Prepare meeting documentation and materials, reports, and presentations accurately and professionally.

Handle written and oral communication in Mandarin and English, including business correspondence and negotiations.

Manage files, databases, and information systems in an organized and secure manner in accordance with company standards.

Organize and execute business events, corporate travel, and meetings with flawless attention to detail.

Coordinate with various departments to ensure smooth operations and meet deadlines.

Filter important information and present relevant summaries to executives to support decision-making.

Perform other administrative tasks in accordance with the organization’s priorities and needs.

Qualifications

Minimum education requirement: a bachelor’s degree; preference will be given to candidates with a degree in Administration, Chinese Literature, or a related field.

At least 1–2 years of experience as an Executive Assistant, Personal Assistant, or in a related administrative role in a corporate setting.

Fluency in Mandarin (spoken and written) at a professional level; strong proficiency in Indonesian is also required; English proficiency is a plus.

Proficiency in standard office applications such as the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital collaboration tools.

Superior organizational and time-management skills, with the ability to handle multiple tasks simultaneously.

Excellent interpersonal communication skills and the ability to adapt to various leadership styles.

Knowledge of international business protocols and Chinese culture will provide a competitive advantage.

Experience in travel coordination and event management is a plus.

High level of discretion and integrity in handling sensitive and confidential company information.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Executive Assistant?
• Which of the following types of qualifications do you have?
• Do you have Executive Support experience?

What can I earn as an Executive Assistant