Secretary

BYD Indonesia; Jakarta Pusat; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

BYD Indonesia is seeking a highly organized Personal Secretary to support senior executives in Jakarta. You will manage daily schedules, draft routine documents, coordinate meetings with Chinese and Indonesian partners, and safeguard confidential information.

This role requires fluency in Chinese and Indonesian, strong communication, meticulous document control, and the ability to work independently in a fast-paced environment, with occasional travel and a clean driving license.

Qualifications

• Bachelor's degree or above in Secretarial Studies, Administrative Management, Chinese Language.
• 1+ year experience as a personal secretary or executive assistant to a general manager; working with Chinese enterprises overseas is preferred.
• Fluent in Chinese and Indonesian; basic English reading/writing is a plus.

Responsibilities

• Coordinate daily schedules of senior executives and organize meetings; prepare minutes and follow up on actions.
• Manage document circulation, archiving, translation of Chinese and English materials, and routine notices/reports.
• Liaise between internal departments and external partners; manage visitors and cross-departmental coordination.
• Arrange travel, visas, itineraries, and monitor related administrative expenses.
• Assist in collecting business materials and reports; safeguard confidential information.

Skills

Communication skills

Coordination

Interpersonal skills

Detail-oriented

Independent worker

Confidentiality

Education

Bachelor's degree or higher in Secretarial Studies / Administrative Management / Chinese Language

Job description

Job Responsibilities

• Coordinate the daily schedules of senior executives, organize internal and external business meetings, compile meeting minutes, and follow up on action items to ensure implementation.
• Manage document circulation and archiving, organize and translate Chinese and English materials, draft routine documents such as notices and reports, and maintain comprehensive document records.
• Serve as a liaison between internal departments and external partners; manage visitor接待, business coordination, ensure efficient information flow, and facilitate cross-departmental collaboration.
• Handle travel arrangements, visa processing, and itinerary bookings for executives, ensuring smooth business logistics and effective control of related administrative expenses.
• Assist in collecting business materials and reports, and complete other ad-hoc tasks assigned by senior management. Strictly safeguard the company's commercial and confidential information.

Job Responsibilities

• Coordinate the daily schedules of senior executives, organize internal and external business meetings, compile meeting minutes, and follow up on action items to ensure implementation.
• Manage document circulation and archiving, organize and translate Chinese and English materials, draft routine documents such as notices and reports, and maintain comprehensive document records.
• Serve as a liaison between internal departments and external partners; manage visitor接待, business coordination, ensure efficient information flow, and facilitate cross-departmental collaboration.
• Handle travel arrangements, visa processing, and itinerary bookings for executives, ensuring smooth business logistics and effective control of related administrative expenses.
• Assist in collecting business materials and reports, and complete other ad-hoc tasks assigned by senior management. Strictly safeguard the company's commercial and confidential information.

Requirements

• Bachelor's degree or above in Secretarial Studies, Administrative Management, Chinese Language
• More than 1 year of experience as a personal secretary, administrative supervisor, or executive assistant to a general manager; prior experience working with Chinese enterprises overseas is preferred.
• Strong communication, coordination, and interpersonal skills.
• Detail-oriented, responsible, and able to work independently.
• Able to work in a dynamic and fast-paced environment.
• Strictly maintain confidentiality of core business, personnel, and financial information; refrain from disclosing internal information without authorization.
• Preferred qualifications: Hold a valid driver's license; familiar with Jakarta, Indonesia's local traffic conditions; experience in financial industry business coordination; prior experience as a secretary in automotive or leasing companies.
• Language Required: Fluent in both Chinese and Indonesian, with strong spoken communication skills in daily use and the ability to translate formal written documents between the two languages. Basic English reading and writing skills are a plus.