Personal Assistant & Administration

PT Randu World Hub; Kota Semarang; On-site; IDR 55,800,000 - 100,440,000; Full time

Job summary

PT Randu World Hub is seeking a proactive Personal Assistant & Administration to support the Manager/Director in Semarang. The role handles calendar management, communications, and travel planning, ensuring smooth daily operations.

You will prepare documents, assist with data tasks, and monitor project progress while maintaining confidentiality and high organization. Prior experience in similar roles is preferred.

Qualifications

• Fluent in English, both written and spoken.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proactive, independent and able to anticipate needs.

Responsibilities

• Manage Manager/Director's daily calendar, schedules, meetings and appointments.
• Coordinate internal and external communication (emails, calls, visitors).
• Arrange domestic and international business travel (flights, hotels, transport).
• Prepare meeting agendas, minutes, reports and presentations.
• Conduct research to support decision-making and monitor project progress.

Skills

English proficiency

Organizational skills

Time management

Communication skills

Problem solving

Education

Diploma (D3) to Bachelor’s Degree (S1)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Google Workspace

Job description

We are looking for a proactive, highly organized, and detail-oriented Personal Assistant & Administration to support our Manager/Director in managing daily activities, communication, coordination, and administrative tasks.

Key responsibilities :

Manage the Manager/Director's daily calendar, schedules, meetings, and appointments.

Assist the Manager/Director with administrative and data-related tasks as required, including preparing, compiling, organizing, and updating requested data.

Coordinate internal and external communication, including emails, phone calls, and visitors.

Arrange domestic and international business travel, including flights, hotels, transportation, and itineraries.

Prepare meeting agendas, minutes of meetings, reports, presentations, and other business documents.

Conduct research and compile information to support the Manager/Director's decision-making.

Monitor project progress, follow up on action items, and ensure deadlines are met.

Handle document filing, expense reports, and other administrative activities.

Coordinate general office activities and ensure smooth day-to-day operations.

Handle confidential information with a high level of discretion.

Requirements & Qualifications :

Minimum Diploma (D3) to Bachelor’s Degree (S1) in any field of study.

Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or in a similar administrative role.

Fluent in English, both written and spoken.

Strong proficiency in Microsoft Excel, including data management, reporting, formulas, and basic data analysis.

Proficient in Microsoft Word, PowerPoint, and Google Workspace.

Excellent communication and interpersonal skills.

Strong organizational and time-management skills.

Proactive, independent, and able to anticipate needs and solve problems effectively.

High attention to detail and ability to manage multiple priorities.

Able to handle confidential information professionally.

Based in Semarang or willing to work/commute to Semarang.

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