Personal Assistant

Mantappu Corp; Jakarta Selatan; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

Posisi ini membutuhkan gelar sarjana dan minimal 2 tahun pengalaman serupa, dengan kemampuan komunikasi yang kuat dalam bahasa Indonesia dan Inggris, serta kemampuan bekerja mandiri di lingkungan pressured.

Qualifications

• Gelar sarjana di bidang apa pun
• Kemampuan mengatur waktu dengan efisien
• Kemampuan multitasking yang baik
• Keterampilan komunikasi bahasa Indonesia dan Inggris yang baik

Responsibilities

• Memberi dukungan personal, administratif, dan operasional secara end-to-end untuk kelancaran aktivitas harian
• Mengelola dan memprioritaskan jadwal, pertemuan, acara, dan komitmen, termasuk perubahan mendadak
• Mengkoordinasikan aktivitas dengan tim internal, klien, mitra bisnis, vendor, dan pihak eksternal
• Mendukung eksekusi proyek dengan mengoordinasikan timeline, deliverables, logistik, dan komunikasi
• Mengatur perjalanan dan akomodasi beserta logistik terkait serta arransemen on-ground
• Menjadi kontak utama untuk komunikasi tertentu, tindak lanjut, dan koordinasi dengan pemangku kepentingan
• Menjaga kerahasiaan dan pengelolaan dokumen serta informasi sensitif
• Memberikan bantuan di lokasi saat rapat, acara, produksi, dan kegiatan lain saat diperlukan
• Mengantisipasi kebutuhan, mengidentifikasi potensi masalah, dan memberi solusi praktis
• Menangani permintaan ad-hoc dengan profesionalisme, diskresi, dan responsifitas

Skills

Organizational skills

Time management

Multitasking

English proficiency

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Provide end-to-end personal, administrative, and operational support to ensure daily activities and commitments run smoothly.

Manage and prioritize schedules, appointments, meetings, events, and other commitments, including handling changes or last-minute adjustments.

Coordinate professional and personal activities with internal teams, clients, business partners, vendors, and other external parties.

Support the execution of projects and activities by coordinating timelines, deliverables, logistics, and communication with relevant stakeholders.

Manage travel and on-ground arrangements, including transportation, accommodation, itineraries, and other necessary logistics.

Act as a point of contact for selected communications, follow-ups, and coordination with relevant stakeholders.

Organize and maintain important information, documents, contacts, and other records while ensuring confidentiality and proper handling of sensitive information.

Provide on-ground assistance during meetings, events, productions, business activities, and other engagements when required.

Proactively anticipate needs, identify potential issues, and provide practical solutions to ensure activities are executed effectively.

Handle ad-hoc requests and other responsibilities as needed, while maintaining a high level of professionalism, discretion, and responsiveness.

Job Qualifications:

Minimum Bachelor’s Degree (S1) from any major.

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role.

Experience supporting executives, entrepreneurs, business owners, or other high-level professionals is highly preferred.

Strong organizational, time management, and multitasking skills.

Excellent verbal and written communication skills in Bahasa Indonesia and English.

Strong interpersonal and relationship-building skills.

Proactive, responsive, detail-oriented, and solution-oriented.

Able to work independently, take ownership, and make sound decisions when handling day-to-day situations.

Able to remain calm and effective under pressure and adapt to changing priorities.

High level of confidentiality, discretion, professionalism, and integrity.

Willing to work flexible hours and provide on-ground support when required.

Willing to travel when required.

Proficient in Google Workspace, Microsoft Office, and other productivity tools.

Having a valid driving license and ability to drive is a plus.