personal assistant

Pengiklan Anonim; Tangerang Selatan; On-site; IDR 89,280,000 - 156,240,000; Full time

Benefits offered by this job

Full-time employment

Flexible working arrangements

Job summary

Pengiklan Anonim in South Tangerang, Banten seeks an organised Personal Assistant to provide high-level executive support. You will manage calendars, prepare materials, handle correspondence, arrange travel, and oversee expenses, contributing to efficient leadership and smooth operations.

The role requires strong English and Indonesian communication, excellent organisation, and discretion. This full-time position offers opportunities for growth and a professional, collaborative workplace.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant in a professional organisation.
• Excellent organisational and time management skills with ability to prioritise multiple tasks.
• Strong written and verbal communication in English and Indonesian.
• Proficiency in Microsoft Office Suite and related software.
• Discretion and confidentiality handling sensitive information.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with stakeholders.
• Prepare meeting materials, agendas, and briefing documents for senior management.
• Handle correspondence and professional communications on behalf of the executive.
• Arrange travel plans, including flights, accommodation, and transport.
• Manage expenses, processing invoices, and maintaining financial records.
• Coordinate office administration tasks and facilities to support daily operations.
• Prepare presentations and reports using relevant software.
• Act as a point of contact demonstrating discretion and confidentiality.
• Maintain filing systems and support special projects as requested.

Skills

Calendar management

English

Indonesian

Microsoft Office

Tools

Microsoft Office

Job description

About us

We are a dynamic and growing organisation committed to delivering excellence across our operations. We pride ourselves on fostering a collaborative work environment where our team members are valued, developed, and empowered to make meaningful contributions to our success. We are seeking talented individuals who share our commitment to quality, professionalism, and continuous improvement.

About the role

We are looking for a dedicated and organised Personal Assistant to join our team in South Tangerang, Banten. This is an exciting opportunity to provide high-level administrative and organisational support to senior management. The Personal Assistant plays a crucial role in ensuring the smooth operation of executive functions, enabling leadership to focus on strategic priorities whilst maintaining the highest standards of professionalism and efficiency.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders
• Preparing and organising meeting materials, agendas, and briefing documents for senior management
• Handling correspondence, emails, and communications on behalf of the executive, ensuring timely and professional responses
• Arranging travel plans, including flights, accommodation, and ground transportation for business trips
• Managing expenses, processing invoices, and maintaining accurate financial records and reports
• Coordinating office administration tasks and facilities management to support day-to-day operations
• Preparing presentations, reports, and documentation using relevant software and tools
• Acting as a point of contact for internal and external communications, demonstrating discretion and confidentiality
• Maintaining filing systems, both physical and digital, to ensure information is organised and easily accessible
• Supporting special projects and ad hoc tasks as requested by senior management

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role within a professional organisation
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English and Indonesian, with professional correspondence abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Exceptional attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team, demonstrating discretion and confidentiality with sensitive information
• Professional demeanour with excellent interpersonal and customer service skills
• Flexibility and adaptability in responding to changing priorities and business needs
• Knowledge of office management systems and best practices in administrative support
• Preferred: Experience in scheduling software, travel booking platforms, and expense management tools

What we offer

We are committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package commensurate with experience and qualifications. Our benefits include opportunities for career growth and skills development, a positive and collaborative workplace culture, and a supportive team environment where your contributions are recognised and valued. We provide a full-time employment arrangement with potential for flexible working arrangements to support work-life balance. We encourage all qualified candidates to apply and welcome applications from individuals seeking a rewarding career in executive support.