Executive Assistant

Terraesta; Indonesia; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

Terraesta in Bali seeks an energetic, solutions oriented Executive Assistant to join our team. You will be the right hand to senior managers, helping them stay focused, organised, and operating at peak performance.

You will anticipate needs, solve problems proactively, and keep things moving smoothly while handling confidential information with integrity. This on-site role requires strong communication and tech-savvy with tools like Google Workspace and Notion.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior managers or entrepreneurs.
• Excellent organisational and time management skills with a track record of anticipating needs.
• Strong communication skills both written and verbal with keen attention to detail.
• Proactive and solutions focused; you find ways around roadblocks and keep a positive attitude.
• Tech savvy and comfortable using productivity tools including Google Workspace, Notion, and project management software.
• Must live locally in Bali and be available for on site work as needed.
• Discretion and professionalism in handling sensitive information.

Responsibilities

• Provide day to day administrative support to senior managers acting as their right hand.
• Coordinate calendars, schedule meetings, handle travel arrangements, and prepare itineraries.
• Draft, edit, and manage emails, reports, and presentations with a high level of professionalism.
• Proactively solve problems and support project management tasks, tracking deliverables and deadlines.
• Act as the point of contact for internal and external stakeholders with discretion and service mindset.
• Handle confidential information with absolute integrity.
• Assist with personal errands or tasks to help managers stay focused on priorities.

Skills

Executive support

Calendar management

Communication

Problem solving

Time management

Attention to detail

Tech savvy

Google Workspace

Notion

Project management

Tools

Google Workspace

Notion

Project management software

Job description

We are seeking an energetic, solutions oriented Executive Assistant to join our team in Bali. This role is much more than scheduling meetings and answering calls. You will become an integral extension of our managers, helping them stay focused, organised, and operating at peak performance.

You must have a can do attitude, a positive mindset, and the ability to anticipate needs, solve problems proactively, and keep things moving smoothly.

Key Responsibilities

• Provide day to day administrative support to senior managers acting as their right hand
• Coordinate calendars, schedule meetings, handle travel arrangements, and prepare detailed itineraries
• Draft, edit, and manage emails, reports, and presentations with a high level of professionalism
• Proactively solve problems and find solutions before they become issues
  Support project management tasks, helping track deliverables, deadlines, and team communications
• Act as the point of contact for internal and external stakeholders with discretion and a service minded attitude
• Handle confidential information with absolute integrity
• Assist with personal errands or tasks as needed to help managers stay focused on priorities

What We Are Looking For

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior managers or entrepreneurs
• Excellent organisational and time management skills with a track record of anticipating needs
• Strong communication skills both written and verbal with keen attention to detail
• Proactive and solutions focused. You find ways around roadblocks and keep a positive attitude no matter what comes up
• Tech savvy and comfortable using various productivity tools including Google Workspace, Notion, and project management software
• Must live locally in Bali and be available for on site work as needed
• Discretion and professionalism. You handle sensitive information with care and respect