Personal Assistant

PT OHLALA INTERNATIONAL; Jakarta Utara; On-site; IDR 78,120,000 - 156,240,000; Full time

Job summary

PT OHLALA INTERNATIONAL is seeking an Executive Administrative Support professional in Jakarta to assist the Director with calendar management, travel arrangements, and meetings. This role involves preparing reports and presentation documents, handling correspondence, and ensuring confidential filing systems.

Strong English communication is required, and a bachelor's degree in related fields is preferred. This is a full-time position with opportunities to work closely with senior leadership.

Qualifications

• Bachelor-level degree in relevant administration/secretarial fields.
• Active English language skills (spoken and written).
• Experience in executive support or similar role is preferred.

Responsibilities

• Manage, maintain, and coordinate the Director's calendar including travel, meetings, and appointments.
• Organize internal and external meetings on behalf of the Director.
• Prepare reports, presentation documents, and administrative reports as required.
• Manage and route incoming communications to the Director's office including phone calls, emails, and walk-ins.
• Prepare, communicate and write updates and important information to the office as requested by the Director.

Skills

English (spoken & written)

Education

Bachelor's degree in Office Administration/Hotel Management/Secretarial Studies/Business Management

Job description

Executive administrative support role managing the Director's calendar, meetings, travel, and appointments. Responsible for coordinating internal and external meetings, preparing reports and presentation documents, managing incoming communications, and maintaining filing systems and document confidentiality.

Key responsibilities

Manage, maintain, and coordinate the Director's calendar including travel, meetings, and appointments

Organize internal and external meetings on behalf of the Director

Prepare reports, presentation documents, and administrative reports as required

Manage and route incoming communications to the Director's office including phone calls, emails, and walk-ins

Prepare, communicate and write updates and important information to the office as requested by the Director

Manage filing systems and maintain document confidentiality

About you

Minimum S1 degree in Office Administration, Hotel Management, Secretarial Studies, or Business Management

Active English language skills (spoken and written)

Food, Hospitality & Tourism 51-100 employees