Secretary to Director (Personal Assistant)

Pengiklan Anonim; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Pengiklan Anonim is seeking a Secretary to Director to provide high-level administrative support. You will prepare analysis reports, manage correspondence, and coordinate meetings for the Director in North Jakarta.

The role requires a minimum of 4 years as an Assistant to a Director, strong English communication, and excellent MS Office skills to handle multitasking in a fast-paced environment.

Qualifications

• Minimum 4 years experience as Assistant to Director or Secretary to Director.
• Excellent English communications, both spoken and written.
• Proficient in MS Office (Excel, Word, PowerPoint) and email handling.
• Strong organizational, time-management and multitasking abilities.

Responsibilities

• Prepare final analysis reports for the Director to support decision-making.
• Perform data analysis to assess quality and meaning of data.
• Enter data, maintain databases, and keep records.
• Provide administrative support to the Director and manage communications from related Departments.
• Assist the Director with routine and special daily tasks.
• Handle personal assistant duties and distribute information and emails.
• Update daily task status and file activities for the Director.
• Prepare meeting materials and Minute of Meeting (MoM).
• Coordinate Director's schedule, appointments, and activities with related parties.
• Manage travel and event arrangements, including conferences and hospitality.

Skills

Time management

Multitasking

English communication

Interpersonal skills

Tools

MS Office

Job description

Secretary to Director (Personal Assistant)

Experienced as Assistant to director / Secretary to Director for at least 4 years

Excellent skills in operating MS Office (Excel, Word, and Power Point)

Capable in handling tight deadlines and multitasking jobs

Already familiar with Secretarial / Personal Assistant Duties e.g : Minutes of Meeting (MoM), correspondence, filing document, e-mails, creating appointment/ meetings with external parties

Excellent in English Communications (Spoken & Written)

Positive attitude in every situation and services oriented

High level of interpersonal skills to interact with co workers and executives

Ability to work in a fast-paced environment, enjoys challenges, and can adapt to various situations while prioritizing multiple work assignments simultaneously

Well-organized, attention to detail and have great time management skills

Work from office in North Jakarta

Tasks & responsibilities

• Prepare a final analysis report for Director to understand the data analysis steps, enabling management to make important decisions based on various facts and trends.
• Perform analysis to assess the quality and meaning of the data
• Entering data, maintaining databases, and keeping records.
• Provide personal administrative support to the Director through conducting and organizing administrative duties and activities, including receiving and handling any information from related Departments
• Assisting Director in performing daily task both routines and special task
• Performing as Personal Assistant tasks, distributing information, mails, and e-mails
• Updating & controlling daily task, filling activities and other administrative communications for the Director
• Prepare and setup meeting material and report in Minutes of Meeting (MoM)
• Support and confirm the Director's schedule, appointment, meeting, and activities with related party
• Managing all aspects of travel and event arrangements, including conferences, industry events, meetings, corporate hospitality, social and personal function.