Personal Assistant (PA)

PT Vanguard Energy Group; Jakarta Utara; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT Vanguard Energy Group is seeking a proactive Personal Assistant to support the Director by handling daily administrative tasks, coordinating schedules, meetings, and travel arrangements, and accompanying the Director on business trips.

The role requires strong organizational and communication skills, discretion with confidential information, fluency in English, and willingness to travel to mining sites and remote locations.

Qualifications

• Bachelor's degree in any relevant field.
• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar role.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficient in Microsoft Office and comfortable with digital tools.
• Fluent in English, both written and spoken.
• Willing and physically prepared to travel frequently with the Director, including to mining sites, remote areas, and forest/field locations.
• Flexible with working hours and able to adapt to changing schedules.
• Able to maintain confidentiality and demonstrate a high level of professionalism.

Responsibilities

• Provide day-to-day administrative and personal assistance to the Director.
• Manage the Director's schedule, meetings, travel arrangements, and appointments.
• Accompany the Director on business trips, site visits, and field activities as required.
• Coordinate with internal teams, clients, partners, and other stakeholders on behalf of the Director.
• Prepare documents, reports, presentations, and meeting materials.
• Handle confidential information with professionalism and discretion.
• Support the Director in ensuring smooth execution of daily business activities.

Skills

Schedule management

Communication

Interpersonal skills

Microsoft Office

Travel coordination

English fluency

Education

Bachelor's degree

Job description

Provide day-to-day administrative and personal assistance to the Director

Manage the Director's schedule, meetings, travel arrangements, and appointments

Accompany the Director on business trips, site visits, and field activities as required

Coordinate with internal teams, clients, partners, and other stakeholders on behalf of the Director

Prepare documents, reports, presentations, and meeting materials

Handle confidential information with professionalism and discretion

Support the Director in ensuring smooth execution of daily business activities

Requirements

Bachelor's degree in any relevant field

Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar role

Excellent organizational, communication, and interpersonal skills

Strong attention to detail and ability to manage multiple priorities

Proficient in Microsoft Office and comfortable with digital tools

Fluent in English, both written and spoken

Willing and physically prepared to travel frequently with the Director, including to mining sites, remote areas, and forest/field locations

Flexible with working hours and able to adapt to changing schedules

Able to maintain confidentiality and demonstrate a high level of professionalism