Personal Assistant

Rakindo Prima Mandiri; Indonesia; Remoto; IDR 180.000.000 - 280.000.000; Tempo pieno

Vantaggi offerti da questo lavoro

Highly competitive salary package

Fully remote work arrangement

Work closely with senior leadership

Professional development resources

BPJS social security

Annual performance bonus

Equity options

Company-provided equipment

Flexible working hours

Remote work culture and wellbeing

Descrizione del lavoro

Rakindo Prima Mandiri is seeking an Executive Personal Assistant to provide dedicated remote support to a senior executive. The role is fully remote, requiring self-discipline, proactive mindset, and ability to manage complex schedules from a distance.

The EPA will screen communications, prepare documents, coordinate travel, handle confidential information, and liaise with stakeholders. Strong English and Bahasa Indonesia, 5+ years of experience, and excellence in organization are essential.

Competenze

• Minimum of 5 years as an Executive Personal Assistant or EA to C-level executives.
• Proven ability to manage remote work environments and virtual operations.
• Excellent organizational and multitasking capabilities.
• Fluent in English and Bahasa Indonesia, written and spoken.
• Proficiency in Office Suite and collaboration tools (Zoom, Slack, Asana).
• Professionalism, discretion, and integrity.
• Independent, proactive problem solving with minimal supervision.
• Experience in technology or e-commerce is advantageous.
• Bachelor’s degree in Business Administration or related field preferred.

Mansioni

• Manage and optimize the executive’s calendar, meetings, calls, and travel with precision.
• Act as primary contact, screen and prioritize emails, calls, and messages.
• Prepare, proofread, and edit documents, presentations, and reports.
• Coordinate domestic and international travel logistics with itineraries.
• Handle confidential information with discretion and security.
• Conduct research and prepare briefing materials for meetings and events.
• Manage expense reports and other financial administrative tasks promptly.
• Identify scheduling conflicts and implement solutions.
• Maintain organized digital filing systems and databases.
• Facilitate effective communication between the executive, team, clients and partners.

Conoscenze

Executive support

Remote work management

Organization

Time management

Multitasking

Communication (English & Indonesian)

Formazione

Bachelor’s degree in Business Administration or related field

Strumenti

MS Office Suite

Outlook

Word

Excel

PowerPoint

Zoom

Slack

Asana

Descrizione del lavoro

About the Role

Our client, a globally recognized leader in the e-commerce sector, is seeking a highly motivated and exceptionally organized Executive Personal Assistant (EPA) to provide dedicated remote support to a senior executive. This is a fully remote position, requiring the candidate to be self‑disciplined, proactive, and proficient in managing tasks from a distance. The ideal candidate will excel at anticipating needs, managing complex schedules, and handling sensitive information with utmost discretion. You will be instrumental in ensuring the executive’s productivity and efficiency, acting as a crucial link between the executive and various internal and external stakeholders. This role offers a unique opportunity to work with a forward‑thinking company from the comfort of your home, contributing to high‑level strategic operations without the need for physical office presence. We are committed to fostering a remote‑first culture where excellent communication and digital collaboration are paramount.

Key Responsibilities

• Manage and optimize the executive’s complex calendar, including scheduling meetings, calls, and travel arrangements with meticulous attention to detail.


• Act as the primary point of contact for the executive, screening and prioritizing communications (emails, calls, messages).


• Prepare, proofread, and edit documents, presentations, and reports to ensure accuracy and professionalism.


• Coordinate domestic and international travel logistics, including flights, accommodation, visas, and detailed itineraries.


• Handle confidential information with the highest level of discretion and security.


• Conduct research and prepare briefing materials for meetings and events.


• Manage expense reports and other financial administrative tasks promptly and accurately.


• Proactively identify potential scheduling conflicts or logistical issues and implement effective solutions.


• Maintain organized digital filing systems and databases for easy access to information.


• Facilitate seamless communication between the executive and team members, clients, and partners.

Requirements

• Minimum of 5 years of experience as an Executive Personal Assistant or Executive Assistant supporting C-level executives.


• Demonstrated success in managing remote work environments and coordinating virtual operations.


• Exceptional organizational, time management, and multitasking skills.


• Superior written and verbal communication abilities in both English and Bahasa Indonesia.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Asana).


• High degree of professionalism, discretion, and integrity.


• Proactive problem‑solving skills and the ability to anticipate needs.


• Proven ability to work independently with minimal supervision and deliver high-quality results.


• Experience in the technology or e-commerce industry is a significant advantage.


• Bachelor’s degree in Business Administration or a related field is preferred.

Benefits

• Highly competitive salary package.


• Fully remote work arrangement, offering significant flexibility.


• Opportunity to work closely with senior leadership in a dynamic industry.


• Access to professional development and continuous learning resources.


• Contribution to social security programs (BPJS).


• Annual performance bonus and potential for equity options.


• Company‑provided equipment and technology support.


• Flexible working hours within reasonable coordination needs.


• A culture that champions remote work and employee well‑being.