Administrative Specialist: Data Entry & Reports - Pontianak

Pt Sukma Karya Tama; Pontianak; Teletrabalho; IDR 60 000 000 - 120 000 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Remote work

Career development

Resumo da oferta

Pt Sukma Karya Tama is seeking an Executive Administrative Specialist to provide comprehensive remote support to its executive leadership. The role demands proactive organization, superior communication, and the ability to manage complex calendars and high-level correspondence from a distance.

This position emphasizes discretion, travel coordination, and the preparation of executive documents and briefings.

Qualificações

• Proven experience as an Executive Administrative Specialist or similar remote support role.
• Excellent organizational, time management, and multitasking abilities.
• Advanced proficiency with virtual collaboration tools (MS 365, Google Workspace, Zoom, Slack).
• Strong written and verbal communication with a professional demeanor.
• Ability to handle sensitive information with confidentiality and discretion.
• Experience managing travel itineraries and expense reporting.

Responsabilidades

• Manage and optimize complex executive calendars across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare, proofread, and format executive documents, reports, and presentations.
• Serve as primary contact for executives, handling high-level communications.
• Handle all incoming/outgoing correspondence with professionalism and discretion.
• Organize and facilitate virtual meetings with technical/logistical readiness.
• Research and compile information for executive briefings and decisions.
• Maintain confidential records with security and accuracy.
• Identify and resolve administrative issues proactively to maintain workflow.
• Collaborate with administrative staff and departments to ensure smooth operations.

Conhecimentos

Calendar management

Travel coordination

Document formatting

Stakeholder communications

Discretion & confidentiality

Remote work experience

Formação académica

Bachelor's degree or equivalent

Ferramentas

Microsoft 365 Suite

Google Workspace

Zoom

Slack

Descrição da oferta de emprego

Executive Administrative Specialist (Remote)

Our client, a globally recognized leader in the financial technology sector, is seeking an exceptional Executive Administrative Specialist to provide comprehensive remote support to its executive leadership. This critical role demands a proactive, highly organized, and adaptable professional who can manage complex schedules, coordinate high-level communications, and ensure the smooth operation of executive functions from a distance. The ideal candidate will possess outstanding attention to detail, superior communication skills, and a proven ability to anticipate needs and act with discretion. This is a unique opportunity to contribute to a cutting-edge organization, working remotely and playing an integral part in the success of its executive team. Our client is committed to fostering a culture of excellence, innovation, and flexibility, offering significant potential for career development within a dynamic industry.

About the Role

Our client, a globally recognized leader in the financial technology sector, is seeking an exceptional Executive Administrative Specialist to provide comprehensive remote support to its executive leadership. This critical role demands a proactive, highly organized, and adaptable professional who can manage complex schedules, coordinate high-level communications, and ensure the smooth operation of executive functions from a distance. The ideal candidate will possess outstanding attention to detail, superior communication skills, and a proven ability to anticipate needs and act with discretion. This is a unique opportunity to contribute to a cutting-edge organization, working remotely and playing an integral part in the success of its executive team. Our client is committed to fostering a culture of excellence, innovation, and flexibility, offering significant potential for career development within a dynamic industry.

Key Responsibilities

• Manage and optimize complex executive calendars, prioritizing appointments and meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
• Prepare, proofread, and format a variety of executive documents, reports, and presentations.
• Serve as a primary point of contact for executives, managing communications with internal and external stakeholders.
• Handle all incoming and outgoing correspondence with professionalism and discretion.
• Organize and facilitate virtual meetings, ensuring all technical and logistical aspects are covered.
• Conduct research and compile information for executive briefings and decision making.
• Maintain confidential records and files with utmost security and accuracy.
• Proactively identify and resolve potential administrative issues before they impact workflow.
• Liaise effectively with other administrative staff and departments to ensure seamless operations.

Requirements

• Extensive experience as an Executive Administrative Specialist or similar role, preferably supporting senior leadership remotely.
• Exceptional organizational, time management, and multitasking capabilities.
• Advanced proficiency in virtual collaboration tools (e.g., Microsoft 365 Suite, Google Workspace, Zoom, Slack).
• Outstanding written and verbal communication skills, with a polished and professional demeanor.
• Proven ability to handle sensitive information with the highest level of confidentiality.
• Experience managing complex travel itineraries and expense reporting.
• Strong initiative, problem solving skills, and the ability to work autonomously.
• Adaptability to a fast paced, evolving work environment.
• Must possess a reliable internet connection and a dedicated, professional remote workspace.
• Bachelor's degree or equivalent professional experience is required.

Benefits

Our client offers a highly competitive salary, a comprehensive benefits package, and numerous opportunities for professional development and career advancement. This role provides significant autonomy, allowing you to manage your workflow