Staf Administrasi & Dukungan Dokumen

Danaya Outsource; Sidoarjo; Remote; IDR 727,141,000 - 1,272,496,000; Full time

Benefits offered by this job

Remote-first culture

Career development opportunities

Home office setup allowance

Job summary

Danaya Outsource seeks a Senior Remote Administrative Assistant to serve as the Remote Operations Lead, guiding administrative functions for a distributed workforce and ensuring seamless support across time zones.

The role emphasizes exceptional organization, leadership potential, and the ability to implement best practices for remote operations. It offers a remote-first environment with opportunities to influence global teams while staying connected to Tasikmalaya, West Java, ID.

Qualifications

• 5+ years as Senior Administrative Assistant or Executive Assistant, with strong remote experience.
• Exceptional organizational, multitasking, and time management skills.
• Advanced proficiency in MS Office and familiarity with collaboration tools.
• Excellent written and verbal English communications.
• Ability to handle confidential information with discretion.
• Bachelor's degree preferred.

Responsibilities

• Lead and manage administrative support for remote teams, ensuring efficiency.
• Develop and refine policies for remote work environments.
• Coordinate calendars, meetings, and travel for senior leadership.
• Act as primary point of contact for complex inquiries and problem solving.
• Manage vendor relationships and procurement for remote staff.
• Prepare high-level reports, presentations, and correspondence.
• Mentor other administrative staff within the remote team.
• Continuously improve remote workflows and processes.
• Oversee onboarding of new remote employees.

Skills

Leadership

Organization

Time management

English communication

Problem solving

Remote operations

Confidential information handling

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Zoom

Microsoft Teams

Slack

Job description

Our client is seeking an experienced and highly motivated Senior Administrative Assistant to serve as the Remote Operations Lead. This critical role will involve overseeing and optimizing administrative functions for our distributed workforce, ensuring seamless operations and efficient support. The ideal candidate possesses exceptional organizational prowess, strong leadership potential, and a proven ability to manage complex administrative tasks in a remote setting. You will be responsible for developing and implementing best practices for our remote operations, making this a unique and impactful opportunity. Contribute to our company's success from anywhere, while maintaining a strong connection to our operational base in Tasikmalaya, West Java, ID .

Our client is seeking an experienced and highly motivated Senior Administrative Assistant to serve as the Remote Operations Lead. This critical role will involve overseeing and optimizing administrative functions for our distributed workforce, ensuring seamless operations and efficient support. The ideal candidate possesses exceptional organizational prowess, strong leadership potential, and a proven ability to manage complex administrative tasks in a remote setting. You will be responsible for developing and implementing best practices for our remote operations, making this a unique and impactful opportunity. Contribute to our company's success from anywhere, while maintaining a strong connection to our operational base in Tasikmalaya, West Java, ID .

About the Role

Our client is seeking an experienced and highly motivated Senior Administrative Assistant to serve as the Remote Operations Lead. This critical role will involve overseeing and optimizing administrative functions for our distributed workforce, ensuring seamless operations and efficient support. The ideal candidate possesses exceptional organizational prowess, strong leadership potential, and a proven ability to manage complex administrative tasks in a remote setting. You will be responsible for developing and implementing best practices for our remote operations, making this a unique and impactful opportunity. Contribute to our company's success from anywhere, while maintaining a strong connection to our operational base in Tasikmalaya, West Java, ID .

Key Responsibilities

• Lead and manage administrative support for remote teams, ensuring operational efficiency and high service levels.
• Develop, implement, and refine administrative policies and procedures for remote work environments.
• Oversee and manage the coordination of calendars, meetings, and travel arrangements for senior leadership.
• Act as a primary point of contact for complex administrative inquiries and problem-solving.
• Manage vendor relationships and procurement of office supplies and equipment for remote employees.
• Prepare and edit high-level reports, presentations, and correspondence.
• Maintain confidential information with the utmost discretion.
• Coordinate onboarding processes for new remote employees, ensuring a smooth integration.
• Mentor and provide guidance to other administrative support staff within the remote team.
• Continuously seek opportunities to improve remote operational workflows and efficiency.

Requirements

• Minimum of 5-7 years of experience as a Senior Administrative Assistant or Executive Assistant, with significant experience supporting remote operations.
• Demonstrated ability to lead and manage administrative functions in a distributed team environment.
• Exceptional organizational, multitasking, and time management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various collaboration and project management tools.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Strong problem-solving skills and a proactive, results-oriented approach.
• Ability to handle highly sensitive and confidential information with discretion.
• Experience in process improvement and change management is a strong advantage.
• A Bachelor's degree in Business Administration or a related field is preferred.
• Prior experience connected to the business environment of Tasikmalaya, West Java, ID is a plus.

Benefits

Our client offers a highly competitive salary, a comprehensive benefits package including health insurance, and generous paid time off. We champion work-life balance through our remote-first culture, offering flexibility and autonomy. Opportunities for leadership development and career advancement are abundant. Employees will benefit from a supportive and collaborative remote work culture, with access to the latest technologies and resources. Join our team and take a lead role in shaping the future of remote operations for our company, with ties to our operations in Tasikmalaya .

About the Role

Our client, a globally recognized leader in its industry, is actively seeking a highly motivated and exceptionally organized Senior Remote Administrative Assistant to join their fully remote operations team. This position is critical for providing comprehensive administrative support to executives and teams across various international locations. The ideal candidate will possess a proven track record of managing complex schedules, coordinating global initiatives, and maintaining seamless communication in a virtual environment. You will be instrumental in ensuring operational efficiency by handling a wide range of administrative tasks, from travel arrangements and expense management to document preparation and stakeholder liaison. This role offers a unique opportunity to work from anywhere, contributing to a dynamic and international business landscape.

Key Responsibilities

• Manage complex calendars and schedule meetings for executives and global teams, considering multiple time zones and diverse working arrangements.
• Coordinate international travel arrangements, including flights, visas, accommodation, and ground transportation, ensuring compliance with company policies.
• Prepare, edit, and proofread high-quality correspondence, reports, presentations, and other critical documents.
• Handle incoming and outgoing communications efficiently, screening calls and emails, and responding appropriately.
• Process expense reports and manage other financial administrative tasks with accuracy and timeliness.
• Conduct research and compile information for various projects and executive requests.
• Act as a primary point of contact for internal and external stakeholders, maintaining professional relationships virtually.
• Support the onboarding of new remote employees and assist with various HR administrative functions as needed.
• Contribute to the continuous improvement of remote administrative processes and workflows.

Requirements

• Minimum of 5 years of experience as a Senior Administrative Assistant or Executive Assistant, with substantial experience supporting remote or global teams.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines effectively in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and extensive experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills in English, with a high level of professionalism.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proactive problem-solving skills and a keen ability to anticipate needs.
• A dedicated home office setup with reliable high-speed internet connectivity is essential for this fully remote position.
• Bachelor's degree in Business Administration or a related field is advantageous.

Benefits

• Competitive salary and comprehensive benefits package for a remote role.
• The flexibility to work from anywhere with a reliable internet connection.
• Significant exposure to international operations and executive-level support.
• Opportunities for continuous professional development and skill enhancement in a remote work context.
• A supportive and collaborative remote-first work culture.
• Contribution to a globally recognized and innovative company.
• Allowance for home office setup and connectivity.

• Receive personalized job recommendations.