Partnership Specialist

velixir parfums; Indonesia; On-site; IDR 240,000,000 - 420,000,000; Full time

Job summary

Velixir Parfums seeks a Partnership Specialist to drive its global market expansion and serve as the bridge between the company and international distributors, retailers, and logistics partners.

You will manage end-to-end export-import processes, prepare trade documents, ensure regulatory compliance, and collaborate with freight forwarders and customs brokers. Strong English, 1–2 years in international partnerships, and a related Bachelor's degree are required.

Qualifications

• Bachelor's degree in International Relations, Business Management, Supply Chain/Logistics, International Trade, or a related field.
• 1–2 years of solid experience in International Partnerships, Export-Import Operations, Global Business Development, or Cross-Border Supply Chain.
• Strong foundational knowledge of end-to-end export-import procedures, customs regulations, and international trade terms (Incoterms such as EXW, FOB, CIF, DDP, etc.).

Responsibilities

• Manage relationships with international distributors and retailers.
• Oversee end-to-end export-import operations and shipping schedules.
• Prepare trade documents with accuracy (invoices, COOs, B/L, AWB).
• Ensure regulatory compliance in destination markets.
• Collaborate with freight forwarders and customs brokers.
• Analyze sales data and distributor performance with Excel/Sheets.

Skills

Partner relationship management

Export-import operations

Trade documentation

Regulatory compliance

Cross-border logistics

Data analysis with Excel/Sheets

Contract drafting

Negotiation skills

Education

Bachelor's degree in International Relations/Business/Supply Chain

Tools

Microsoft Excel

Google Sheets

Job description

Job Description

As our Partnership Specialist, you will play a pivotal role in driving and managing the company's global market expansion. You will serve as the primary bridge between the company and international distributors, global retailers, and international logistics partners. This role blends strategic partner relationship management, end-to-end export-import operational oversight, cross-border regulatory compliance, and meticulous international business administration to support our rapid global scaling.

Key Responsibilities

• Partner Relationship Management: Build, nurture, and manage long-term strategic relationships with international distributors, retailers, agencies, and global business partners in targeted expansion regions.
• Export-Import Operations Execution: Oversee the end-to-end international shipping flow from order processing (Purchase Orders), shipment scheduling, to customs clearance tracking.
• Trade Documentation Management: Prepare, review, and verify the absolute accuracy of all trade documentation, including Proforma/Commercial Invoices, Packing Lists, PEB, COO, Bill of Lading (B/L), Air Waybills (AWB), and other required shipping permits.
• Regulatory & Product Compliance: Ensure all products comply with foreign market regulations and assist local partners in navigating product registration and regulatory compliance in destination countries.
• Cross-Border Logistics Coordination: Collaborate closely with freight forwarders, warehouse teams, transporters, and customs clearance agents to ensure cost-efficient and on-time international delivery (Incoterms management).
• Data Reconciliation & Shipment Auditing: Perform thorough detail-checking of SKUs, order quantities, carton counts, gross/net weights, pricing models, and invoice matching prior to shipment dispatch.
• Commercial Agreements & Contracts: Draft, review, and manage cross-border commercial paperwork, including Sales Agreements, Distribution Contracts, price Quotations, and legal trade documentation.
• Reporting & Data Analysis: Maintain structured digital archives and analyze international sales data, freight costs, and distributor performance metrics using Microsoft Excel or Google Sheets.

Job Requirements

• Bachelor's degree in International Relations, Business Management, Supply Chain/Logistics, International Trade, or a related field.
• Minimum 1–2 years of solid experience in International Partnerships, Export-Import Operations, Global Business Development, or Cross-Border Supply Chain.
• Strong foundational knowledge of end-to-end export-import procedures, customs regulations, and international trade terms (Incoterms such as EXW, FOB, CIF, DDP, etc.).
• Hands-on familiarity with export/import documentation (Commercial Invoice, Packing List, PEB, COO, B/L, AWB).
• Basic understanding of international product registration and regulatory compliance in global markets.
• Full professional proficiency in written and spoken English for business negotiation and official legal/trade drafting.
• Excellent communication, presentation, and negotiation skills to handle international distributors, vendors, and agencies effectively.
• Strong numerical and data manipulation skills using Microsoft Excel or Google Sheets.
• Exceptional organizational skills, structured document management, and extreme attention to detail when verifying legal contracts and logistics documents.