Partnership Specialist

Velixir Parfums; Jakarta Barat; On-site; IDR 133,920,000 - 267,840,000; Full time

Job summary

Velixir Parfums in Jakarta, Indonesia seeks a Partnership Specialist to drive and manage its global market expansion. You will bridge the company with international distributors, retailers, agencies and logistics partners to support rapid growth.

The role emphasizes strategic relationships, cross-border operations, and meticulous trade administration. You will oversee end-to-end export-import workflows, maintain accurate trade documentation, ensure regulatory compliance, and analyze distributor

Qualifications

• Bachelor’s degree in International Relations, Business or related field is required.
• 1–2 years of experience in international partnerships or cross-border logistics.
• Strong knowledge of export-import procedures and Incoterms.
• Proficiency in English for business negotiation and drafting.
• Attention to detail and excellent organization and communication skills.

Responsibilities

• Build and manage strategic relationships with international distributors and retailers.
• Oversee end-to-end export-import operations, from orders to customs clearance.
• Prepare and verify trade documents (invoices, packing lists, COO, B/L, AWB).
• Ensure regulatory compliance and assist with product registrations in target markets.
• Coordinate cross-border logistics with freight forwarders and customs agents.
• Draft and manage cross-border commercial agreements and quotes.
• Analyze sales data, freight costs, and distributor performance.

Skills

Partner Management

Export-Import Ops

Regulatory Compliance

Data Analysis

Communication

Education

Bachelor’s degree in International Relations or related field

Tools

Excel

Google Sheets

Job description

As our Partnership Specialist, you will play a pivotal role in driving and managing the company’s global market expansion. You will serve as the primary bridge between the company and international distributors, global retailers, and international logistics partners. This role blends strategic partner relationship management, end-to-end export-import operational oversight, cross-border regulatory compliance, and meticulous international business administration to support our rapid global scaling.

Key Responsibilities

• Partner Relationship Management: Build, nurture, and manage long-term strategic relationships with international distributors, retailers, agencies, and global business partners in targeted expansion regions.
• Export-Import Operations Execution: Oversee the end-to-end international shipping flow from order processing (Purchase Orders), shipment scheduling, to customs clearance tracking.
• Trade Documentation Management: Prepare, review, and verify the absolute accuracy of all trade documentation, including Proforma/Commercial Invoices, Packing Lists, PEB, COO, Bill of Lading (B/L), Air Waybills (AWB), and other required shipping permits.
• Regulatory & Product Compliance: Ensure all products comply with foreign market regulations and assist local partners in navigating product registration and regulatory compliance in destination countries.
• Cross-Border Logistics Coordination: Collaborate closely with freight forwarders, warehouse teams, transporters, and customs clearance agents to ensure cost-efficient and on-time international delivery (Incoterms management).
• Data Reconciliation & Shipment Auditing: Perform thorough detail-checking of SKUs, order quantities, carton counts, gross/net weights, pricing models, and invoice matching prior to shipment dispatch.
• Commercial Agreements & Contracts: Draft, review, and manage cross-border commercial paperwork, including Sales Agreements, Distribution Contracts, price Quotations, and legal trade documentation.
• Reporting & Data Analysis: Maintain structured digital archives and analyze international sales data, freight costs, and distributor performance metrics using Microsoft Excel or Google Sheets.

Job Requirements

• Bachelor’s degree in International Relations, Business Management, Supply Chain/Logistics, International Trade, or a related field.
• Minimum 1-2 years of solid experience in International Partnerships, Export-Import Operations, Global Business Development, or Cross-Border Supply Chain.
• Strong foundational knowledge of end-to-end export-import procedures, customs regulations, and international trade terms (Incoterms such as EXW, FOB, CIF, DDP, etc.).
• Hands-on familiarity with export/import documentation (Commercial Invoice, Packing List, PEB, COO, B/L, AWB).
• Basic understanding of international product registration and regulatory compliance in global markets.
• Full professional proficiency in written and spoken English for business negotiation and official legal/trade drafting.
• Excellent communication, presentation, and negotiation skills to handle international distributors, vendors, and agencies effectively.
• Strong numerical and data manipulation skills using Microsoft Excel or Google Sheets.
• Exceptional organizational skills, structured document management, and extreme attention to detail when verifying legal contracts and logistics documents.