Partnerships Specialist

velixir parfums; Indonesia; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

amIT Global Solutions Sdn Bhd is seeking a Partnerships Specialist to manage and expand its local retail presence across online and offline channels. You will build strong retailer relationships, oversee listing and launch processes, and negotiate favorable commercial terms to drive growth.

You will work with warehouse, supply chain, finance, marketing, and sales teams to ensure accurate orders, on-time delivery, and consistent brand representation across locations.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, Supply Chain, or a related field.
• 2-3 years of proven experience in Retail Partnerships, Key Account Management, or Business Development within local retail (both online and offline channels).
• Experience handling product listing processes, store launches, and commercial negotiations (listing fees, trade margins, rebates, return policies).
• Strong analytical mindset with high proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) for analyzing sell-in/sell-out data, stock levels, and financial settlements.
• Exceptional negotiation, interpersonal, and communication skills.
• Detail-oriented, organized, and proactive in troubleshooting operational and inventory issues.

Responsibilities

• Partner management and business development with local retailers (online and offline).
• Oversee end-to-end product listing and store launches, including submissions, documentation, testers, displays, and launch support.
• Negotiate commercial terms with partners (trade margins, listing fees, rebates, promotional funds, marketing support, payment terms, returns).
• Receive, verify, and process purchase orders with accuracy across SKUs, quantities, pricing, MOQs, and delivery schedules.
• Coordinate with warehouse, supply chain, finance, marketing, sales, and visual merchandising teams for timely order delivery and brand representation.
• Track and analyze sales and inventory reports (sell-in, sell-out, stock balance, returns, per-SKU/store).
• Prepare invoices, settlements, commissions, deductions, rebates, and net payable calculations.
• Ensure partner compliance with pricing, promotions, tester displays, and branding guidelines.
• Resolve operational issues like inbound stock discrepancies, damaged/missing items, returns, near-expiry inventory, delays, and invoice discrepancies.
• Maintain archives of partnership contracts, trading terms, POs, invoices, delivery notes, and sales reports.

Skills

Partnership management

Negotiation

Analytical mindset

Communication skills

Cross-functional coordination

Education

Bachelor's degree in Business Administration / Marketing / Management / Supply Chain

Tools

Microsoft Excel

Job description

As our Partnerships Specialist, you will take full ownership of managing and expanding our retail presence across both online and offline local channels. Your primary mission is to build strong, sustainable relationships with retail partners, negotiate key commercial terms, optimize sell-in and sell-out performance, and ensure flawless end-to-end operational execution from initial product listing to final shelf display.

Key Responsibilities

• Partner Management & Business Development: Maintain strong relationships with existing local retail partners (online and offline) and actively prospect new retailer opportunities to expand brand distribution and market visibility.
• Listing & Launch Execution: Oversee the end-to-end product listing and new store opening processes, including product submissions, document compliance, tester units, display setups, and launch support.
• Commercial Negotiation: Negotiate commercial terms with partners, including trade margins, listing fees, rebates, promotional funds, marketing support, payment terms, and return policies.
• Order Processing & Fulfillment: Receive, verify, and process Purchase Orders (POs), ensuring strict accuracy across SKUs, quantities, pricing, MOQs, and delivery schedules.
• Cross-Functional Collaboration: Coordinate with warehouse, supply chain, finance, marketing, sales, and visual merchandising teams to ensure timely order delivery and consistent brand representation.
• Sales & Stock Analytics: Track and analyze sales and inventory reports, including sell-in, sell-out, stock balance, return rates, and performance per SKU or store location to drive business growth.
• Financial Settlement & Invoicing: Prepare and verify invoices, sales settlements, commissions, deductions, rebates, and net payable calculations.
• Audit & Compliance: Ensure partner compliance with agreed retail pricing, promotional campaigns, tester displays, and branding guidelines across all locations.
• Operations & Issue Resolution: Resolve operational issues promptly, including inbound stock discrepancies, damaged or missing items, returns, near-expiry inventory, shipping delays, and invoice discrepancies.
• Document & Contract Management: Maintain complete, systematic archives of all partnership contracts, trading terms, POs, invoices, delivery notes (surat jalan), and sales reports.

Requirements

• Bachelor's degree in Business Administration, Marketing, Management, Supply Chain, or a related field.
• 2-3 years of proven experience in Retail Partnerships, Key Account Management, or Business Development within local retail (both online and offline channels).
• Demonstrated track record in handling product listing processes, store launches, and commercial negotiations (listing fees, trade margins, rebates, return policies).
• Strong analytical mindset with high proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) for analyzing sell-in/sell-out data, stock levels, and financial settlements.
• Solid understanding of retail operations, supply chain logistics, and cross-functional workflow coordination.
• Exceptional negotiation, interpersonal, and communication skills.
• Detail-oriented, organized, and proactive in troubleshooting operational and inventory issues.