Operations Staff (Japanese Speakers)

BINUS University; Jakarta Pusat; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Binus University International in Jakarta seeks a Candidate Placement Coordinator to manage and monitor the departure timeline for students headed to Japan, from selection through departure. You will maintain intensive communication with Japanese companies, supervising organizations, and partners via verbal and formal email communications.

You will coordinate preparation of departure documents (contracts, visas, COE, and other admin requirements) and collaborate with internal teams to ensure

Qualifications

• JLPT N2 is required for effective communication with Japanese partners.
• Bachelor's degree from a reputable university is required.
• Experience with organizations having Japanese business relations is preferred.
• Comfortable working in a corporate environment.
• Understanding of Japanese work culture and etiquette.
• Experience handling administrative documentation.
• Strong ability to manage schedules and timelines.
• Proficiency in business Japanese communication.

Responsibilities

• Manage and monitor the departure timeline of students/candidates to Japan from selection to departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and partners via verbal and formal email.
• Coordinate preparation and completeness of departure documents (contracts, visas, COE, and other admin requirements).
• Collaborate internally with training, management and others to ensure candidates’ readiness prior to departure.
• Handle follow-up requests from Japanese partners regarding candidate data, documentation, or clarifications.
• Ensure processes follow timeline and administrative standards set by partners and authorities.
• Prepare, organize and maintain documentation archives and operational reports related to candidate placement in Japan.

Skills

JLPT N2

Communication

Coordination

Documentation

Timeline management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

It’s fun to work in a company where people truly BELIEVE in what they are doing!

We’re committed to bringing passion and customer focus to the business.

Job Summary:

• Manage and monitor the departure timeline of students/candidates to Japan, starting from the selection process until departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and related partners through both verbal communication and formal email correspondence.
• Coordinate the preparation and completeness of departure documents, including contracts, visas, Certificates of Eligibility (COE), and other administrative requirements.
• Collaborate internally with the training team, management, and other relevant parties to ensure candidates’ readiness prior to departure.
• Handle follow-up requests from Japanese partners regarding candidate data, documentation, or other clarifications.
• Ensure that all processes are carried out in accordance with the established timeline and administrative standards set by Japanese partners and relevant authorities.
• Prepare, organize, and maintain documentation archives as well as operational reports related to the candidate placement process in Japan.

Job Requirements:

• Minimum Japanese Language Proficiency Test (JLPT) N2.
• Minimum Bachelor’s degree (S1) from a reputable university.
• Prior work experience in a company or organization with Japanese business relations is preferred.
• Comfortable working within a corporate environment.
• Good understanding of Japanese work culture and business etiquette.
• Experienced in handling administrative documentation.
• Strong ability to manage work schedules and timelines effectively.
• Proficient in using Japanese for business communication, both verbally and through formal email correspondence.
• Possess strong communication and coordination skills, particularly in operational tasks.
• Willing to be placed at West Jakarta.

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!