Operations Staff (Japanese Speakers)

YBN - Binus University Medan; Jakarta Pusat; Presencial; IDR 111 600 000 - 167 400 000; Tempo integral

Resumo da oferta

YBN - Binus University Medan in West Jakarta is hiring to manage the candidate departure timeline to Japan, from selection through departure. You will maintain close communication with Japanese companies and partners via email and calls, and organize contracts, visas, COE, and other required documents.

The role requires JLPT N2, a Bachelor's degree, and strong skills in coordination, documentation, and scheduling within a corporate setting. Willingness to be placed in West Jakarta is expected.

Qualificações

• JLPT N2 is required.
• Bachelor's degree from a reputable university.
• Prior experience with Japanese business relations is preferred.
• Able to work in a corporate environment.
• Good understanding of Japanese work culture and etiquette.
• Experienced in handling administrative documentation.
• Strong scheduling and timeline management.
• Proficient in business Japanese for speaking and emails.
• Willing to be placed at West Jakarta.

Responsabilidades

• Manage and monitor the departure timeline from selection to departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and partners via verbal and formal email.
• Coordinate the preparation of documents: contracts, visas, COE, and other admin requirements.
• Collaborate with the training team and management to ensure candidate readiness.
• Handle follow-up requests from Japanese partners regarding data or documents.
• Ensure processes align with established timelines and administrative standards.
• Prepare and maintain documentation archives and operation reports.

Conhecimentos

JLPT N2

Communication

Coordination

Time management

Formação académica

Bachelor's degree

Descrição da oferta de emprego

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Job Summary

• Manage and monitor the departure timeline of students/candidates to Japan, starting from the selection process until departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and related partners through both verbal communication and formal email correspondence.
• Coordinate the preparation and completeness of departure documents, including contracts, visas, Certificates of Eligibility (COE), and other administrative requirements.
• Collaborate internally with the training team, management, and other relevant parties to ensure candidates' readiness prior to departure.
• Handle follow-up requests from Japanese partners regarding candidate data, documentation, or other clarifications.
• Ensure that all processes are carried out in accordance with the established timeline and administrative standards set by Japanese partners and relevant authorities.
• Prepare, organize, and maintain documentation archives as well as operational reports related to the candidate placement process in Japan.

Job Requirements

• Minimum Japanese Language Proficiency Test (JLPT) N2.
• Minimum Bachelor's degree (S1) from a reputable university.
• Prior work experience in a company or organization with Japanese business relations is preferred.
• Comfortable working within a corporate environment.
• Good understanding of Japanese work culture and business etiquette.
• Experienced in handling administrative documentation.
• Strong ability to manage work schedules and timelines effectively.
• Proficient in using Japanese for business communication, both verbally and through formal email correspondence.
• Possess strong communication and coordination skills, particularly in operational tasks.
• Willing to be placed at West Jakarta.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!