Operation Staff (Japanese Speaker)

BINUS Group; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

BINUS Group is seeking a dedicated coordinator to manage the departure process for students/candidates going to Japan. The role involves close liaison with Japanese companies, supervisors, and partners, ensuring documents and timelines are meticulously handled.

You will oversee contracts, visas, COEs, and other admin tasks, coordinate with internal teams, and respond to partner inquiries. The position is Jakarta-based in a corporate setting, requiring Japanese business communication proficiency.

Qualifications

• JLPT N2 required.
• Bachelor’s degree from a reputable university.
• Prior work experience in a company/organization with Japanese business relations preferred.
• Experience handling administrative documentation.
• Strong ability to manage work schedules and timelines.
• Proficient in business Japanese communication.

Responsibilities

• Manage and monitor the departure timeline of students/candidates to Japan from selection to departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and partners via verbal and formal email.
• Coordinate preparation and completeness of departure documents (contracts, visas, COE, etc.).
• Coordinate with internal teams (training, management) to ensure candidate readiness.
• Handle follow-up requests from Japanese partners regarding candidate data or docs.
• Ensure compliance with timelines and administrative standards by partners and authorities.
• Prepare, organize, and maintain documentation archives and operational reports.

Skills

Timeline management

Communication

Coordination

Administrative support

JLPT N2

Education

Bachelor's degree (S1)

Job description

Responsibilities

• Manage and monitor the departure timeline of students/candidates to Japan, starting from the selection process until departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and related partners through both verbal communication and formal email correspondence.
• Coordinate the preparation and completeness of departure documents, including contracts, visas, Certificates of Eligibility (COE), and other administrative requirements.
• Collaborate internally with the training team, management, and other relevant parties to ensure candidates’ readiness prior to departure.
• Handle follow-up requests from Japanese partners regarding candidate data, documentation, or other clarifications.
• Ensure that all processes are carried out in accordance with the established timeline and administrative standards set by Japanese partners and relevant authorities.
• Prepare, organize, and maintain documentation archives as well as operational reports related to the candidate placement process in Japan.

Requirements

• Minimum Japanese Language Proficiency Test (JLPT) N2.
• Minimum Bachelor’s degree (S1) from a reputable university.
• Prior work experience in a company or organization with Japanese business relations is preferred.
• Comfortable working within a corporate environment.
• Good understanding of Japanese work culture and business etiquette.
• Experienced in handling administrative documentation.
• Strong ability to manage work schedules and timelines effectively.
• Proficient in using Japanese for business communication, both verbally and through formal email correspondence.
• Possess strong communication and coordination skills, particularly in operational tasks.
• Willing to be placed at West Jakarta.