Operations Management Officer

Bobobox; Kota Bandung; Sur place; IDR 60 000 000 - 100 000 000; Plein temps

Résumé du poste

Bobobox in Indonesia seeks a Branch Operations Administrator to coordinate purchasing requisitions, payroll-related reporting, and monthly inventory processes across branches. The role involves close collaboration with Accounting and support for starter kits, asset audits, and vendor payments.

Frequent travel to selected areas is required in this position. Ideal candidates have a bachelor's degree in administration/finance, strong communication, and proficiency with MS Office and Google Suite.

Qualifications

• Bachelor's degree in administration, management, finance, or related field.
• 1 year of experience in similar role preferred.
• Strong communication and analytical skills.
• Understanding of hotel business processes is a plus.
• Detail-oriented and curious with proactive issue resolution.
• Proficiency in email, Microsoft Office, and Google Suite.

Responsabilités

• Summarize and coordinate purchase requisitions for all branches and track delivery timelines.
• Manage and monitor Purchase Request proposals to ensure efficiency within budget.
• Coordinate monthly branch attendance recapitulation for payroll reports.
• Finalize monthly inventory reports with correct COA for Accounting.
• Submit purchase requisitions for ancillary goods on time.
• Oversee monthly branch stock opname and generate inventory reports with OKR targets.
• Conduct regular asset audits across all branches.
• Coordinate starter kits for new joiners (uniforms, accounts, name tags, etc.).
• Monitor inventory consumption records to ensure alignment with system data and CoA.
• Support receiving processes at Branch Warehouse and daily stock calculations.
• Order goods to fulfill branch stock and maintain accurate records in Netsuite.
• Prepare and compile branch attendance recapitulation reports with supporting documents.

Connaissances

Communication skills

Analytical thinking

Attention to detail

Problem solving

MS Office

Google Suite

Learning agility

Formation

Bachelor's degree in administration/management/finance

Outils

Netsuite

Description du poste

What you will do:

• Summarize and coordinate the purchase requisition of all branches and track it up for a good delivery timeline
• Manage and monitor the Purchase Request proposal of all branches to ensure efficiency based on a set budget.
• Coordinate the administrative process of the monthly recapitulation of branch attendance reports to generate payroll reports.
• Coordinate the finalization of the monthly inventory report to meet the timeline schedule with the correct COA to the Accounting team
• Submit the purchase requisition for ancillary goods in a timely manner.
• Manage & monitor monthly branches inventory stock opname to generate inventory reports and accuracy target OKR.
• Conduct Regular asset audits of all branches
• Manage and monitor the Purchase Request proposal of all branches to ensure efficiency based on a set budget.
• Manage the provision of starter kits for new join employees of the branch and coordinate the necessity to related departments (uniform, slack account, PMS account, cleaner apps account, name tag, etc.).
• Monitor the record of Branch the inventory consumption ensuring the right CoA and formula
• Monitor and help to manage the receiving process at Branch Warehouse
• Daily monitoring of calculating the physical amount stock of inventory adjusting to the system record
• Monitor how to order goods to fulfill Branch stock
• Manage & compile Branch attendance recapitulation report, ensure with the complete supporting documents, standardized template, and validated data
• Manage the process of submitting requests for daily labor wages payment
• Manage the process and submit the adjustment for loss on inventory obsolescence request
• Manage the process of submitting a vendor payment request
• Manage and monitor the request for a refund for transactions made at the POS
• Conduct regular offline administration training (for a new site) or requested online training
• Compile the report of regular administration training (for a new site) or requested online training
• Daily monitoring of ancillary items sales
• Manage the request of new items (for ancillary & inventory) on Netsuite, coordinate with related stakeholders
• Visit Branch and assist Stock Opname process on certain scheduled
• Provide administrative support among the roles in the Branch Operations Department

You will fit in this job if you:

• Bachelor’s degree in administration, management, finance, or a related field.
• Willing to work based in a selected area with frequent travel.
• Experience in the same role minimum for 1 (one) year.
• Good communication and analytical skills.
• Understanding the hotel business process.
• Attention to detail and curiosity obsessed.
• Proficiency in using email, Microsoft offices and google suite.
• Excellent learning skills, attention to detail, and proactively resolving issues and results-driven.