Operations Assistant: Streamline Procurement & Ops

Gamalux Group; Balikpapan; Hybrid; IDR 60,000,000 - 100,000,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Skill development and career growth

Supportive workplace

Health and social security programs

Standard annual leave and publichols

Job summary

Gamalux Group in Balikpapan, East Kalimantan, is seeking an Administrative Assistant to support its Operations Department. The role blends in-office and remote work, ensuring smooth documentation, scheduling, logistics tracking, and operational reporting.

The ideal candidate is highly organized with strong English communication, proficient in MS Office, and capable of thriving in a dynamic hybrid environment.

Qualifications

• 1–2 years of experience in an administrative or operations support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication in English.
• Ability to multitask and prioritize tasks effectively.
• Proactive approach to problem-solving and task completion.
• Experience in logistics or supply chain support is a plus.
• Ability to work in a hybrid environment with discipline and communication.
• High school diploma or equivalent; certificate/associate's degree is beneficial.
• Must be available for required in-office work in Balikpapan, East Kalimantan.

Responsibilities

• Provide administrative support to the operations team, including managing calendars and scheduling meetings.
• Maintain operational records, databases, and filing systems.
• Assist with logistics coordination and tracking of shipments or deliveries.
• Prepare operational reports and summaries as requested.
• Manage operational correspondence and communications.
• Support the implementation of operational procedures.
• Ensure timely completion of administrative tasks related to operations.
• Collaborate with internal teams and external stakeholders as needed.
• Handle general office duties to ensure smooth departmental functioning.
• Assist with inventory management and resource allocation for operational needs.

Job description

Our client, a key player in Balikpapan, East Kalimantan, is seeking a diligent Administrative Assistant to support its Operations Department. This hybrid role requires a blend of in-office and remote work, contributing to the efficiency and smooth running of operational processes. Responsibilities include managing documentation, coordinating team schedules, supporting logistics, and assisting with operational reporting. The ideal candidate is highly organized, detail-oriented, and capable of working effectively in a dynamic environment within Balikpapan, East Kalimantan. You will be instrumental in facilitating seamless operations and ensuring that administrative tasks are completed accurately and on time.

Key Responsibilities

• Provide administrative support to the operations team, including managing calendars and scheduling meetings.
• Maintain operational records, databases, and filing systems.
• Assist with logistics coordination and tracking of shipments or deliveries.
• Prepare operational reports and summaries as requested.
• Manage operational correspondence and communications.
• Support the implementation of operational procedures.
• Ensure timely completion of administrative tasks related to operations.
• Collaborate with internal teams and external stakeholders as needed.
• Handle general office duties to ensure smooth departmental functioning.
• Assist with inventory management and resource allocation for operational needs.

Requirements

• Minimum of 1-2 years of experience in an administrative or operations support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English.
• Ability to multitask and prioritize tasks effectively.
• Proactive approach to problem-solving and task completion.
• Experience in logistics or supply chain support is a plus.
• Ability to work effectively in a hybrid work environment, demonstrating self-discipline and communication skills.
• High school diploma or equivalent required; a certificate or associate's degree is beneficial.
• Must be available for required in-office work in Balikpapan, East Kalimantan.

Benefits

• Competitive salary.
• Hybrid work model providing work-life balance.
• Opportunities for skill development and career advancement.
• A supportive and collaborative workplace.
• Contribution to health and social security programs.
• Standard annual leave and public holidays.